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Reimbursable Expenses

Lodging
The University acknowledges that faculty and/or staff may be asked or may be required to travel on behalf of the University. When such travel occurs, the University offers a single occupancy room for the trip upon request. If a request for a single occupancy room is made, then it must be granted regardless of budgetary or other considerations, and without reprisals or retaliation for making such a request. However, if faculty and/or staff traveling on University business choose to share lodging accommodations, then they will be allowed to do so except in the following two situations:

1. Faculty and/or staff are prohibited from sharing a room with a student.

2. Managers are prohibited from sharing a room with their subordinates.

Each traveler may claim incurred lodging expenses not to exceed the single occupancy charge including taxes.

Business telephone charges are reimbursable. Any telephone charges listed on the hotel statement will be considered personal unless otherwise noted.

State government rates will apply, as available, for lodging within Indiana.

No-Cost Lodging Provided To Traveler
If lodging is provided to a traveler at no cost, the traveler needs to provide the name, address and telephone number of the person providing the lodging, in order to qualify for subsistence allowance (Per Diem).

The traveler may not claim reimbursement for lodging when the lodging was provided by a person who is not in the business of providing lodging.

updated 11/25/2008 1:04:28 PM

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