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Disbursement Procedures

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After students' applications have been reviewed, grants and scholarships are finalized as official awards if the student is registered in the required number of semester hours. Before the semester bills are sent out, financial aid is credited to students' Business Office account. If the financial aid funds create a credit balance on students' accounts, refund checks are sent to students' mailing addresses at the start of the third week of the semester. For students who late register or who do not complete their files in a timely manner, financial aid credits are passed to the Business Office on a daily basis throughout the semester.

Stafford Loans require that first-time Direct Loan borrowers sign a promissory note before funds are released to the students billing account. First-time borrowers must complete loan entrance counseling before loan funds are sent to the University on the students' behalf. All William D. Ford Direct Stafford Loans and Parent PLUS Loans are passed automatically to students' billing account. Student account refunds are mailed, by the Bursar/Cashier's Office, in the form of a check to students' mailing address at the start of the third week of the semester, unless the student has set up direct deposit with the Bursar/Cashier's Office.

Paychecks resulting from Work Study employment can be picked up at the Cashiers' Office in the Orr Center on a bi-weekly basis. Students need to bring a photo ID with them to claim these checks. Student workers are strongly encouraged to enroll in direct deposit for payroll checks and avoid long lines.