University of Southern Indiana

Deadlines and Forms for Annual Events

Form Deadline This Year's Dates

Chapter Officer Roster 2nd Friday of fall semester September 10, 2010

Student Organization renewal 3rd Friday in the fall semester September 17, 2010

Grade Release Cards
(must be picked up from SDP) 1½ weeks after formal recruitment ends September 29: Women
October 7: Men

Non-Hazing Statement 2 weeks after SDP risk management training October 11, 2010

Last date to submit
chapter roster changes to SDP
for semester grade report Last day to drop or withdraw without evaluation October 29, 2010

Winter Break Contact Information Form Two (2) weeks prior to the end of fall semester December 3, 2010

Chapter Officer Roster One (1) week after elections
(only if officers change
from fall semester) No later than
February 1, 2011

Student Organization renewal One (1) week after elections
(only if officers change
from fall semester) No later than
February 1, 2011

Last date to submit
chapter roster changes to SDP
for semester grade report Last day to drop or withdraw without evaluation March 18, 2011

Summer Break Contact Information Form Two (2) weeks prior to the end of spring semester April 22, 2011

Forms for Recurring Events- All Forms Are now on OrgSync

Form Deadline

Greek Event Registration
One (1) week prior to event
(attendance roster 48 hrs in adv.)

Philanthropy Registration One (1) week prior to event

Recruitment Event Registration One (1) week prior to event or
date established by NPC/IFC/SDP

PNM Grade release Form Three (3) days prior to invitation to join

Grade Release Card
(must be picked up from SDP) 1½ weeks after a new member joins

Notes About Forms and Deadlines:

Philanthropy Registration: coordinators must submit number of service hours and amount of money donated to the charity within 48 hours of the event’s completion.

Roster Updates: should be communicated to Program Advisor within one week of the addition/subtraction.

Forms that are not filled out completely or do not provide enough detail will be returned and must be clarified before the event can be scheduled or approved!

*Remember that these forms are a part of the evaluation process for chapter awards*

8600 University Boulevard - Evansville, IN 47712-3596 - 812/464-8600

Form	Deadline	This Year's Dates
Chapter Officer Roster	2nd Friday of fall semester	September 10, 2010
Student Organization renewal	3rd Friday in the fall semester	September 17, 2010
Grade Release Cards (must be picked up from SDP)	1½ weeks after formal recruitment ends	September 29: Women October 7: Men
Non-Hazing Statement	2 weeks after SDP risk management training	October 11, 2010
Last date to submit chapter roster changes to SDP for semester grade report	Last day to drop or withdraw without evaluation	October 29, 2010
Winter Break Contact Information Form	Two (2) weeks prior to the end of fall semester	December 3, 2010
Chapter Officer Roster	One (1) week after elections (only if officers change from fall semester)	No later than February 1, 2011
Student Organization renewal	One (1) week after elections (only if officers change from fall semester)	No later than February 1, 2011
Last date to submit chapter roster changes to SDP for semester grade report	Last day to drop or withdraw without evaluation	March 18, 2011
Summer Break Contact Information Form	Two (2) weeks prior to the end of spring semester	April 22, 2011

Form	Deadline
Greek Event Registration	One (1) week prior to event (attendance roster 48 hrs in adv.)
Philanthropy Registration	One (1) week prior to event
Recruitment Event Registration	One (1) week prior to event or date established by NPC/IFC/SDP
PNM Grade release Form	Three (3) days prior to invitation to join
Grade Release Card (must be picked up from SDP)	1½ weeks after a new member joins