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Summer 2014 Flex Program

In summer 2014, the University is again providing a special program to allow eligible staff to work a flexible schedule with a four-day work week or other flexible schedule options. Deans, directors and vice presidents will determine whether participation is appropriate for each department and position, and individual employees will decide if they wish to participate. For those staff members and departments who can take advantage of the program, the Summer 2014 Flex Program is intended to promote employee work-life balance and reward staff for continued contributions to the success of the University.

Who is eligible?

  • Full-time twelve-month benefits-eligible support staff and administrators are eligible to participate in the four-day work week; other flexible schedule options may be available to support staff because of their hourly pay basis.
  • Individual employee participation is voluntary. An employee will be allowed to maintain his or her regular schedule if he or she prefers.
  • Employee participation is not an entitlement; rather, each director or dean, with approval from the appropriate vice president if applicable, will need to determine whether a specific position, function or department can achieve its goals and maintain services and the department’s normal business hours while allowing flexible schedules.

When will the Flex Schedule be in effect?

This special program will apply to eight weeks during an nine-week period as follows:

  • Starts during the work week beginning Saturday, May 31 (with a first work day of Monday, June 2, for staff with regular Monday through Friday schedules)
  • Ends with a final flexible schedule during the work week ending on Friday, August 1, and
  • Excludes the week beginning June 28, which are already  4-day weeks because of the holiday on Friday, July 4, and so will remain a 30-hour work week with 7.5 hours per day

What are the advantages of a Flexible Schedule?

Flexible schedules work best when they meet both department/University operational needs in providing effective services and the needs of employees in balancing work and personal life. Some advantages of a flexible schedule may include:

  • Enhanced recruitment and retention
  • Reduced absences and tardiness
  • Improved morale and productivity
  • Extended departmental work hours
  • Increased cross training for some shared duties and coverage
  • Uninterrupted time for creative, repetitive or detail work

What will managers consider in reviewing requests for flexible schedules?

Deans and directors will assess whether a particular function and a department or college can achieve its goals and maintain its business hours while allowing requested flexible schedules. In the Summer 2014 Flex Schedule Program Guidelines, managers will find (and employees can review) a checklist of questions and points to consider in assessing flexible schedule requests.

How do I find out more about the program?

Your manager, dean or director will let you know of any special requirements or due dates within your department or college. In the meantime, you can review the Program Guidelines and additional information below.

2014 Summer Flex Program Guidelines

Summer Flex Program FAQs

2014 Summer Flex Employee Request Form

Open Enrollment Dates

TIAA-CREF Representative

Lori Matthews of TIAA-CREF will hold individual appointments in the HR Training Room on the below dates. To schedule an appointment, contact 800/732-8353. 

2015 Dates

  • Tuesday, Jan 27
  • Wednesday, Feb 25
  • Thursday, Feb 26
  • Tuesday, Mar 24
  • Wednesday, Apr 22
  • Thursday, Apr 23
  • Tuesday, May 19
  • Wednesday, June 24
  • Thursday, June 25
  • Tuesday, July 21
  • Wednesday, Aug 19
  • Thursday, Aug 20
  • Tuesday, Sep 8
  • Wednesday, Oct 21
  • Thursday, Oct 22
  • Tuesday, Nov 17
  • Wednesday, Dec 9
  • Thursday, Dec 10