Supporting
Documentation
Original invoices
Original signed contracts
Original itemized receipts
Copies of catalog or Internet pages (for prepaid orders)
Order forms or cover letters addressed to the vendor (for prepaid orders)
Telephone quotes, including the name of individual at company giving quote and the date of quote
Common Examples of Insufficient Documentation
Photocopies of invoices
Photocopies of receipts
Credit card receipts or statements not supported by itemized documentation
Monthly statements when invoices are available
Statements showing a previous balance without explanation of charges
Receipts that do not indicate payment
Invoices not addressed to USI
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