USI » Business Office » Fixed Assets » Disposal and Redistribution of University Property

Disposal and Redistribution of University Property

This policy is to provide a mechanism to relieve or redistribute University surplus or unusable assets.

When an item no longer is wanted by a user department, the department contacts the Procurement Department for instructions regarding disposition of the item. The Procurement Office will attempt to redistribute the item within the university. Should it be determined there is not a need for the item within the university, it may be sold or traded outside the University as outlined below:

Advertised for public auction at a time and place specified by Procurement.
Consigned to a public auction house for sale.
Sold by invitational bid widely circulated.

Upon the Director of Procurement's signature, release assets to public agencies or non-profit organizations.

Unusable property or parts that cannot be sold for junk or disposed of as listed above, will be properly discarded by the department following Procurement instructions for disposal or by the Procurement Department.

The objectives of these procedures will be:

to assure that the university will receive the greatest possible return;
to assure that free and open competition on sales will exist; and
to assure that the decision to sell or dispose of university assets is not the responsibility of one person.

If an item needs to be moved, stored, or disposed of, the control coordinator must be contacted. An email form in Microsoft Outlook is available for this purpose. To access this form, click on Tools, choose form, and the form labeled "Equipment Transfer/Disposal Request." Once the form is completed, received fiscal agent approval, and is sent, it will automatically go to the control coordinator. If you have any questions, please contact the coordinator by phone at 812/ 465-1601 or e-mail.

updated 2/13/2012 4:34:36 PM

8600 University Boulevard - Evansville, IN 47712-3596 - 812/464-8600