Policy
Use of University capital property
($5,000 or greater) away from campus or an officially designated work
location by an employee must be approved by the college dean or
department’s financial manager. This off campus use and approval thereof
must be in writing or maintained electronically, and the document must
remain on file with the approving authority until the property is
returned in satisfactory condition.
This documentation must be
available for review during an audit, and is to be reviewed for renewal
at least annually by the approving authority. The Microsoft
Outlook form titled “Equipment
Off-Campus Transfer Request” is required for this purpose.
The form is located in Microsoft Outlook by going to Tools,
Forms, Choose Form, and then selecting the Equipment Off-Campus Transfer
Request form.
The user will be required to send
an update of the status of use per 6 month period.
This will help identify if the equipment should be returned to
campus.
The employee using property away
from campus or an officially designated work location agrees to the
following provisions, regardless whether the document they sign
specifies the provisions or not:
1. The property is to be
used for University purposes only and not for the employee's own or
another's personal gain,
2. Such use shall not impair
existing programs of the University,
3. The property will be
returned in satisfactory condition, and the user assumes all liability
for repair and/or replacement costs of any property not so returned
(liability to be determined by the department),
4. In the event of an
extended absence, the user shall make arrangements for the return of the
property,
5. The University may recall
the property immediately, with the expressed knowledge of the approving
authority.
6.
Once the equipment is returned to an on-campus location, the same
Equipment Off-Campus Transfer
Request form should be submitted with the new location, etc.
7. Upon notification of resignation, retirement, or termination from the University, the employee agrees to return the equipment immediately.
updated
2/13/2012 4:34:35 PM
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