Monthly Reports
Available as of  08/19/2010

M001 - Month End Budget Status

D
escription - This report shows budget availability as of the end of the fiscal period.  The following information is presented:

       -Adjusted budget:  Adopted budget plus or minus any budget adjustments

       -Year to date actual:  Accounting activity from the beginning of the fiscal year (July 1) to the end of month reported

       -Commitments:  Encumbrances and budget reservations (purchase orders and requisitions)

       -Available balance:  Remaining budget available (adjusted budget less year to date actual and commitments)

       -Percent of the budget used

       -Percent of the budget available

Purpose This report compares budget versus actual accounting activity to aid in planning and decision making.  In addition, percent of budget used (or   available) can be compared to the percent of the fiscal year completed (or remaining) to help plan for the remaining months of the fiscal year.

 Sample M001

M002 - Month End Transaction Detail

Description This report is a detailed list of actual revenue and expense transactions since the beginning of the fiscal year (July 1).

Purpose This report should be used to review transactions to ensure they are posted to the correct fund/org, listed at the correct amount, and classified correctly.  Questions about transactions appearing on this report should be directed to the accounting contact listed for the fund/org.

 Sample M002

M003 - Month End Budget Transactions

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escription This report is a detailed list of budget transactions since the beginning of the fiscal year (July 1).  It includes the adopted budget, budget dollars carried forward from the previous fiscal year, and any current-year budget adjustments.

Purpose - This report should be used to review budget transactions for information and accuracy.  Questions about transactions appearing on this report should be directed to the budget contact listed for the fund/org.

 Sample M003

M004 - Month End 3 Year Average Comparison

D
escription This report shows revenue and expenses at the end of the fiscal period.  It also shows revenue and expenses at the same point in time for the previous three fiscal years.

Purpose  - This report can be used to gauge how current year financial activity compares to the previous three fiscal years.  By understanding how current financial position compares to financial position at the same point in previous fiscal years, it may also be used to help estimate fiscal year end balances.

 Sample M004

M005 - Month End Fiscal Period Comparison

D
escription This report shows cumulative financial activity for the fiscal year by each month completed.  The values to compare for each month appear side by side along with a total.  The total column equals the fiscal year to date amount as of the end of the fiscal period.

Purpose This report can be used to compare accounting activity for each month of the current fiscal year.  It can be used to identify exceptions which might indicate an error or illustrate trends to prompt reconsideration of plans for the remainder of the year. 

 Sample M005

M008 - Year to Date  Organizational Spending Report

Description This report shows the current balance in the agency funds and a detailed list of actual revenue and expense transactions since the beginning of the fiscal year (July 1). 

Purpose This report should be used to review transactions to ensure they are posted to the correct fund/org, listed at the correct amount, and classified correctly.  This report should also be used to ensure fund balances are correct at the end of each month. Questions about the current balance or transactions appearing on this report should be directed to the accounting contact listed for the fund/org.

 

 Sample M008

P001 - Inception to Date Budget Status

Description This report shows budget availability as of the end of the fiscal period based on the inception of the grant.  The following information is presented:

       -Adjusted budget:  Adopted budget plus or minus any budget adjustments

       -Inception to date:  Accounting activity from the beginning of the grant to the end of month reported  

       -Commitments:  Encumbrances and budget reservations (purchase orders and requisitions)

       -Available balance:  Remaining budget available (adjusted budget less year to date actual and  commitments)

Purpose This report compares budget versus actual accounting activity from the beginning of the grant to current month to aid in planning and decision making. 

 Sample P001

P002 Grant Monthly Transaction History

Description - This report is a detailed list of actual revenue and expense transactions for each month

Purpose This report should be used to review transactions to ensure they are posted to the correct fund/org, listed at the correct amount, and classified correctly.  Questions about transactions appearing on this report should be directed to the accounting contact listed for the fund/org

Sample P002