Account Structure
Agency Funds
Annual Reports
Chargebacks
Closing Dates
Financial Managers Changes
Financial Managers
Grants
Stale Dated Check
Stop Payment Check
Stop Payment / Replacement Checks
Conditions
If the check is not going to be reissued - do not issue a stop payment.
If the check is greater than six months old - do not issue a stop payment.
If the cost to issue a stop payment exceeds the amount of the check - do not issue a stop payment.
Procedure
A written request may be generated by the
Internal Auditor
Bursar
Payee - if the payee is unable to come into the office, a letter may be written requesting a stop payment.
Student - If a student is requesting the stop, he/she must come in to the office to complete the Missing Check Affidavit This form must be notarized. The form must be signed in front of the notary. Cindy Miller in the Cashier's Office is able to notarize forms.
If the student is out of town and unable to come into the office, a letter may be written requesting a stop payment.
Once a written request has been acquired
Verify that the check is not being held in the Cashier's Office.
Verify that the check is not in the vault with the cancelled checks
If the check is found in the canceled checks (meaning it has been cashed) do one of the following:
send a copy of the front and back of the check to the company requesting payment and notify involved university parties.
contact the student involved and invite them to come to the office to see the signature. If student insists that it is not their signature, provide them with a copy of the front and back of the check to take to the bank that cashed it.
If the check is not found, complete the Missing Check Memo.
Fill out the
Date
Payee (as written on the original check)
Voucher Number
Vendor Number
Check Number
Amount
A/C (account number)
Reason
Any information that is not provided by the person requesting the stop payment, can be found in the check registers.
If information is not available in the registers, contact
Kathy Galvin for help.
updated
10/9/2007 8:39:41 AM
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