USI » Business Office » General Accounting

Agency Fund Procedures

Deposits
Deposits may be made at the cashier's window.

Deposit forms are needed only for multiple checks and are available at the cashier's window.

Petty Cash
Petty cash is used to reimburse an organization for expenses already incurred. Petty cash reimbursements are limited to $100.00. All expenses over this amount are reimbursed by completing a payment request form.

Petty cash forms must be signed by the organization sponsor for reimbursement to occur.

Cash Advances
An organization may obtain a cash advance for purchases in which the organization knows that it needs to buy something and needs the cash prior to the purchase.

The cash advance forms are available at the cashier's window in the lower level of the Orr Center.

The University must be reimbursed on the first business day following the withdrawal or on the due date specified. Return all unused cash with your receipts and a completed petty cash form to the cashier. The sum of your returned cash and your receipts should equal the total of your cash advance.

A cash advance form must be signed by the organization sponsor before an advance may be issued.

updated 10/9/2007 8:52:42 AM

8600 University Boulevard - Evansville, IN 47712-3596 - 812/464-8600