Orr Center

Accounts Payable

Payments


The Accounts Payable Department sets up vendors in our system to provide for the timely payments of invoices. This requires the coordination between the university and our vendors.


Purchase Order Payments

Direct Pay


Purchase Order Payments

For Invoices Under $5,000:

  • Vendor sends invoice to Accounts Payable as request for payment
  • If vendor sends invoice to your department, forward it to Accounts Payable immediately (If we don’t have it, we can’t pay it)
  • Your financial manager will receive a daily report of all invoices under $5,000 posted to your purchase orders
  • DEPARTMENT DOES NOTHING unless it wishes to withhold payment

  • For Invoices Over $5,000:

  • Vendor sends invoice to Accounts Payable as request for payment
  • If vendor sends invoice to your department, forward it to Accounts Payable immediately (If we don’t have it, we can’t pay it)
  • Your financial manager will receive an email along for each invoice of $5,000 or more posted to your purchase orders
  • Your financial manager must reply to the email from Accounts Payable to approve payment.

  • Direct Pay Form

    The University must obtain certain information about the tax status of our vendors as required by Internal Revenue Service regulations. To meet those requirements, a completed Form W-9 (Request for Taxpayer Identification Number and Certification) must be on file for all vendors, with the following exceptions:


  • Payments to USI employees
  • Direct refunds of income
  • Payments to foreign persons (including nonresident alien individuals, foreign corporations, foreign partnerships, foreign trusts, foreign estates, and any other person that is not a U.S. person as defined by the IRS)*
  • IRS Form W-9 is available at http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3
    *Instead of Form W-9, these payments require completion of the appropriate Form W-8.


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    University of Southern Indiana
    8600 University Blvd.
    Evansville, Indiana 47712 Phone 812/464-8600
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