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REPORTS

Reports


MONTH END REPORTS


The Business Office has developed a series of Reports to be used to review financial information. These new reports replace the monthly reports for budget status and accounting transactions that were previously printed and sent to financial managers through campus mail.
These reports offer a number of features that will benefit financial managers, department contacts, and other individuals authorized to view University financial information, and include additional information such as: budget transactions, three year historical analysis, and month-to-month comparisons.
These Excel reports will be available from MyUSI in Finance Self Service, and Banner Finance users will receive an email notification when reports for the month are available after each accounting period is closed.


MONTH END REPORT INFORMATION


    Report Description


    M001-Month End Budget Status

    This report shows budget availability as of the end of the fiscal period. The purpose of this report is to compare budget versus actual accounting activity to aid in planning and decision making. In addition, the percent of budget used (or available) can be compared to the percent of the fiscal year completed (or remaining) to help plan for the remaining months of the fiscal year The following information is presented:


    • Adjusted budget: Adopted budget plus or minus any budget adjustments
    • Year to date actual: Accounting activity from the beginning of the fiscal year (July 1) to the end of month reported
    • Commitments: Encumbrances and budget reservations (purchase orders and requisitions)
    • Available balance: Remaining budget available (adjusted budget less year to date actual and commitments)
    • Percent of the budget used
    • Percent of the budget available

    SAMPLE M001


    M002-Month End Transaction Detail

    This report provides a detailed list of actual revenue and expense transactions since the beginning of the fiscal year (July 1). The purpose of this report allows for the review transactions to ensure that they are posted to the correct fund/org, listed at the correct amount, and classified correctly. Questions about transactions appearing on this report should be directed to the accounting contact listed for the fund/org.


    SAMPLE M002


    M003-Month End Budget Transactions

    The Travel Authorization for out-of-country travel needs to be submitted a minimum of three weeks in advance and be approved by the responsible vice-president and president.


    SAMPLE M003


    M004- Month End 3 Year Average Comparison

    A Travel Authorization is not required for local travel. Local travel is defined as no overnight and within:


    SAMPLE M004


    M005-Month End Fiscal Period Comparison

    The Travel Authorization for out-of-country travel needs to be submitted a minimum of three weeks in advance and be approved by the responsible vice-president and president.


    SAMPLE M005


    P002– Grant Monthly Transaction History

    A Travel Authorization is not required for local travel. Local travel is defined as no overnight and within:


    SAMPLE P002

University of Southern Indiana
8600 University Blvd.
Evansville, Indiana 47712 Phone 812/464-8600
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