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Reimbursable Expenses

Lodging
The University acknowledges that faculty, staff, employees and/or students may be asked and/or may be required to travel on behalf of the University.  To avoid possible situations of impropriety, when traveling on behalf of the University, the University requires that all lodging be for single occupancy.  Meaning, individuals traveling on behalf of the University are prohibited from sharing lodging arrangements, with the exception of student groups and married couples.  As for student groups traveling on behalf of the University, the lodging shall only be shared among either all-male or all-female occupants.  Under all circumstances, faculty members, staff and/or employees are prohibited from sharing lodging with a student.

Each traveler may claim incurred lodging expenses not to exceed the single occupancy charge including taxes.

Business telephone charges are reimbursable.  Any telephone charges listed on the hotel statement will be considered personal unless otherwise noted.

State government rates will apply, as available, for lodging within Indiana.

No-Cost Lodging Provided To Traveler
If lodging is provided to a traveler at no cost, the traveler needs to provide the name, address and telephone number of the person providing the lodging, in order to qualify for subsistence allowance.

The traveler may not claim reimbursement for lodging when the lodging was provided by a person who is not in the business of providing lodging.
 


updated 8/4/2008 4:53:08 PM



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