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REIMBURSABLE EXPENSES
Subsistence Allowance

While in official travel status, faculty and staff employees will be reimbursed for subsistence allowance, lodging, and transportation. Regulations relative to these expenses are summarized below.

Subsistence Allowance
A subsistence allowance is provided on a per diem basis to cover purchased meals and incidental travel expenses.

In order to qualify for subsistence when lodging is provided to a traveler at no cost, the traveler is to include the name, address, and phone number of the person/ group that provided the lodging. Rates to be paid and the method of calculation are detailed below.

Same-Day Travel
(No overnight lodging.)

Travel plus work status is more than 12 hours and traveler leaves before normal work starting time - Pay $6.50 for breakfast.
Travel plus work status is more than 12 hours and traveler returns after normal quit time - Pay $13 for dinner.
Maximum allowance for same day travel is $13.

Overnight In-State Travel
(Travel status requires overnight lodging.)

Day of Departure:

Departure prior to noon - Pay $26

Departure between noon and 4:30 p.m. - Pay $13

Departure after 4:30 p.m. - Pay $0

Day of Return

Return after noon - Pay $26

Return between 8:00 a.m. and noon - Pay $13

Return prior to 8:00 a.m. - Pay $0

Intervening Days: For each 24-hour period - Pay $26

Overnight Out-of-State Travel

Day of Departure:

Departure prior to noon - Pay $32

Departure between noon and 4:30 p.m. - Pay $16

Departure after 4:30 p.m. - Pay $0

Day of Return:

Return after noon - Pay $32

Return between 8:00 a.m. and noon - Pay $16

Return prior to 8:00 a.m. - Pay $0

Intervening Days: For each 24-hour period - Pay $32

Meals Furnished
If a meal(s) is furnished to a traveler at no charge, or as a part of a registration fee, then the subsistence allowance is reduced for each such meal as follows:

IN-STATE Breakfast-$6.50 Lunch-$6.50 Dinner-$13

OUT-OF-STATE Breakfast-$8 Lunch-$8 Dinner-$16

updated 1/21/2009 8:22:13 AM

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