University of Southern Indiana
Graduation Etiquette And Traditions

Etiquette for Sending Graduation Announcements

Graduation Announcements are sent to friends and family to share the good news of your accomplishment. Include these same people at any other activities that might take place during this exciting time of your life.

Remember, an announcement is not necessarily an invitation to the ceremony. Sometimes schools must limit seating at graduation ceremonies, and you will need to enclose an admission ticket in the announcements of those who are invited to attend the ceremony. Even family and friends who will not be able to attend will appreciate a memento of this important milestone in your life, so be sure to include them on your list.

Addressing Graduation Announcements

Graduation Announcements are sent in two envelopes. The outer envelope (the larger envelope with the gummed flap) should be personally addressed in blue or black ink. Use complete addresses with no abbreviations and utilize zip codes.

Example:
Mr. and Mrs. Robert Smith
102 North Walnut Street
Albany, New York 14528

The names of the recipients should be personally written on the front of the inner envelope as if you were speaking to them. List children by name on the inner envelope only.

Example:
Aunt Mary and Uncle Tom

Place the graduation announcement in the inner envelope with the fold inserted first and the front of the announcement facing the envelope flap. Place the inside envelope facing toward the back of the outside envelope when inserting.

When Announcements Should Be Mailed

Announcements may be sent as early as two weeks prior or two weeks after the ceremony. If the announcement is sent as an invitation to the ceremony, it is customary to send via first class mail two weeks prior to the ceremony.

Etiquette for Thank You Notes

Be sure to thank anyone who sent a graduation gift with a handwritten Thank You Note. This note should simply acknowledge the gift and should be sent as soon as possible.

Example:
Dear Aunt Mary,
Thank you for the check that you sent me for my graduation. I'm sure that it will be put it to good use! I'll thank you in person soon.
Love,
Amy


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