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The Following table compiles
the suggestions/issues generated during Fall 2009 priority registration
and the progress made in addressing them. |
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LEGEND |
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need to get input from others |
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currently available in Banner or in-progress (training issue??) |
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this is a calculated field needed for the National Student Loan
Clearinghouse |
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possibly do-able, just need to investigate what impact it would have |
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subcommittee determined this is not a valid concern -- not a Banner
issue |
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not possible with current Banner version |
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comments from Jayne Tang in the computer center |
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CONCERN |
OC-
CURR-
ENCES
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Timed out - This is a security issue, in particular for students
registering in computer labs. There is no good solution to this
problem. |
4 |
Checked with Dave Alexander and the default timeout is 30 minutes for
INB and 15 for self-service. Could add pop-up warning for self-service
when timeout is about to happen |
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As students are looking for classes to fulfill core requirements have we
given any thought to setting up a Core Course section in banner where we
could display all courses that could be taken to complete each core
category? Currently we display this group of courses on page 7 of the
printed semester schedules. As students rely more on Banner than on
the printed version having a reference list of the Core displayed could
be helpful. Can search by attribute (Mathematics,
Ethics, Synthesis, or any other UCC category. |
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COMPLETE |
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Banner Training Jennifer Briggs will develop
training schedule after Banner upgrade in mid-February |
2 |
in-progress |
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Currently, an emphasis does not show on the transcripts. Liberal Arts
has several majors that require a student to declare an emphasis, but
there is no indication of the emphasis on the student’s transcripts.
English has three emphasis, Public Relations and Advertising has two. A
student can declare Pre-Law emphasis with a Political Science major.
Art has five emphasis. All the foreign language majors can declare a
Language and International Trade emphasis, which requires 43 additional
courses, but the emphasis is not shown on the transcripts. |
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Possible to do in Banner, just need to consult with "powers that be" for
approval. |
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I would like to see us being able to connect the Accuplacer program and
the Foreign Language Webcape program to Banner so that when students are
finished with their placement test, the scores will go directly into
Banner. That way we can have the results much quicker. Currently, the
scores are entered manually. |
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Not addressed-this group thought it was a non-issue |
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We have a class that is required in three different majors and
consequently has different pre-req lists. Entry in this class always
requires an override for students of two of the majors because Banner
can’t separate. (PED 394 has a pre-requisite of all 200 level classes
in the major. PED 394 is required for PE Teaching majors, Exercise
science majors, and Kinesiology majors. However the list of 200 level
classes required in the different majors are different; the list is
longer for the students in the PE Teaching major. So, every EXSC or
KIN student who needs to take PED 394 needs an override.) |
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checked with action line and they confirmed that unfortunately there is
no way at this time to use student major in prereqs. We took a look at
ways to build CAPP Prereqs and are not seeing a way to have different
prereqs dependent on a student's major. Student attributes can be used
on SMAAREA but doing that would do the opposite of what you want. It
would cause everyone without that major to fail the prereq. At this
time, it seems you are doing the best you can.
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Also, can’t the Hold Screen (SOAHOLD) use the same ID and password?
Getting in and out of it each time, with the timeout issue is
challenging! |
1 of 4
HOLDS |
testing process to use same type of security as was recently added to
SFASRPO (override screen). |
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I would like to be able to access the Hold screen in the same area as
overrides, etc. I realize that access to this is limited, but the system
is already capable of limiting access to screens on an as needed basis. |
2 of 4
HOLDS |
testing process to use same type of security as was recently added to
SFASRPO (override screen). |
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It is really inconvenient to have to log into Banner two different times
to do holds and then to do our regular overrides, scheduling etc… it
would be much better to be able to log in only once. I have issues with
logging in. I pull up Banner and it won’t pull up the sign in screen so
I close out, then open again. Sometimes it works, sometimes it
doesn’t….then I have to totally reboot my computer and it is such a
waste of time |
3 of 4
HOLDS |
This was a university policy decision. If we set holds by individual
IDs, only that person can remove the hold….unless we do not check mark
the Release box….and then ANYONE can remove the hold. USI policy was
that only people from the dept that put on the hold could remove the
hold. |
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While I’m certain this is not the first time this has been suggested, it
would really be helpful if you did not have to log in two different
times to access Hold removal and overrides, etc. |
4 of 4
HOLDS |
testing process to use same type of security as was recently added to
SFASRPO (override screen). |
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Since I assist MBA students, it would be nice to have a Hold Option to
be directed more towards graduate students i.e. instead of a ‘Major Hold
- must see advisor’, either make that statement more generic without ‘…
must see advisor’ verbiage or add MBA Hold and I’ll be able to write a
brief description what it’s about and such. Could
create MBA hold w/contact info in the description. Since these holds
would not be set via batch, it would not complicate the batch hold
process as the item above. |
HOLDS |
COMPLETE |
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It would be nice to either extend the spacing for ‘Reason’ or have a
separate place for notes on the Behold Banner -- “SOAHOLD” Hold
Information, so that whoever is placing a hold may be able to write in
brief a message to a student, since he/she is able to view that
information via MyUSI. In addition to that, it would be nice to have an
auto insert with contact info (phone or e-mail) for specific hold. For
example, College of Business Hold - provide Christy’s e-mail or phone
number for undergrad students; for Immunization hold -- provide USI
Student Immunization Office, etc. Not possible to
extend the "Reason" field on SOAHOLD. We give contact info when
possible (like Immunization) but for those holds that ALL colleges use,
we can't customize them without creating separate hold codes for each
college which would further complicate the batch hold process. |
HOLDS |
May be able to use Supplemental Data Entry (SDE) which allows for more
room to enter comments. Caution: cannot show comments on reports at
this point. |
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There needs to be an area, maybe on the hold area, where memos can be
made. SIS had a large area on the hold screen so notes could me
made-reasons for the hold and what the student must to-not just a small
limited area we have now. |
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May be able to use Supplemental Data Entry (SDE) which allows for more
room to enter comments. Caution: cannot show comments on reports at
this point. |
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The Registrar office has the ability to print a Degree Audit from the
SZADARO screen in Native Banner, but no one else can. The ability to
print from that screen would be helpful. Requires
Banner defined printer -- will work in new DARWin version |
DARS (2) |
COMPLETE |
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It sure would be helpful to see students declared minors in their DARS.
Working with computer center on this. |
DARS |
in-progress |
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Can we do a “what if” in a Native Banner Audit Request? (specifically
helpful when needing to check a catalog year)
currently available |
DARS |
COMPLETE |
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DARS is showing a different cum GPA than the transcript ran through
MyUSI on some students, for example students who have course repeats not
completed yet. This leads to major confusion when a certain GPA is
required to enter a program, a pre-requisite, etc. Adding
explanation to degree audit why GPA, hours, etc. might differ from
Banner (course repeats, etc.) |
DARS |
in-progress |
Dars coordinate with student ID:
Advisors and others complain that when they are in self-service and
looking at a student’s record but then need to run an audit that they
have to re-enter the student ID in order to run the audit. They think
once a student’s ID has been entered or found they should be able to run
an audit without having to re-enter the ID. They often don’t remember
the ID or feel it’s a burden to have to write it down only to re-enter
it for an audit. |
DARS (2) => Item 1 |
currently testing way to "auto-fill" student ID into field when running
an audit (or remove that screen from the process) |
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One thing that would be useful is to be able to keep a student DARS open
and at the same time look up for classes in another window. What I think
would be best is to be able to keep the window with the Faculty Services
menu open at all times and to have each item on that menu open in a new
window, so that one does not have to go back and forth. The items that
are usually necessary when advising a student are the DARS, look up
classes, view test scores, and view holds. |
DARS
=> Item 2
also see answer for Item 1 |
Per Carty Ellis at DARS action line: It relates to Banner Self Service,
and may be a Banner Self Service Issue relating to pop-up windows.
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It would be nice to be able to see transfer credits (specific courses)
on the transcript page, instead of having to do a DARS. |
DARS
=> Item 3 |
Still investigating how to resolve this. |
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What would really be helpful for me is a permanent menu on the left side
of the screen. I often have to skip around in the system when meeting
with a student (switching between DARs, course schedule, holds, test
scores, etc.). The “Main Menu” link doesn’t always work – I often get a
“not eligible for this user” message, which means I have to go back to
the site map and get in again. This happens so frequently that I simply
have given up and gone to using the “Site Map” link all the time to get
from one place to another. |
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RESOLVED-user didn't know they could navigate back to main menu by using
the tabs at the top of the screen. |
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Did I ask if students cell phone numbers could be posted with their
student information? When we need to reach them it’s usually for
something needed quickly and many times home numbers are posted, parents
aren’t home, we can’t leave messages or give them information and when
they call back and they all seem to think their children were part of a
massacre or something and we’re trying to hide it from them! |
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Jim could add this to the new self-service roster, but Wayne does not
approve.
Wayne said that students do not want to receive this type of phone
calls on their cell phone.
We don't know what kind of "phone plan" they have and they could be
charged per minute. |
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When I open self service on MyUSI to view the choices , the window that
includes “faculty and advisors” is always minimized—is it me or is it
me? It’s probably me but is there something I can do to keep that
maximized? Thanks. |
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checked with Jim Jones and he said "I don't think there is a way to fix
this. If you use firefox or chrome, the window opens in a new tab and
is not minimized. Does the same thing happen from the Start page? If
not, use that." |
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Each screen should have a “go to” option so you can type in the screen
you wish to go to without exiting the current screen to get to the “go
to” prompt. From any form you can click on "File"
(upper left corner) which will cause a box to pop-up and at the bottom
you can see a list of recently visited screens (during the same login
period), then simply click on the form you need and you will be taken to
that form without having to go back to the main menu and typing in the
form name in the "go" box. |
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COMPLETE |
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I’d like to see the Masters transcripts through Soapcol or Saaadms or
both, but not either/or as it seems to be now. Also, we use Peggy
Herrell’s signatuare page as part of the requirement for acceptance into
the MSN program. Can that be posted with the transcritps? Switching
from program to program seems like unnecessary work. |
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COMPLETE-Graduate Studies has recently begun document imaging to Xtender
(Banner product) rather than Blackboard. This allows users to view
documents while in their Banner session and not switching back and forth
between Banner and Blackboard. |
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I wish there was some way to make Banner load faster. Sometimes it
seems to take forever to come up. |
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checked with Dave Alexander because I had not experienced or heard of
this.
He suggested that if we know who this is happening to, we could check
their computer. It may be outdated…in other words, it may be caused by
the speed of the machine and/or possibly infected by viruses. |
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Would it be best to omit the Projected Graduation dates on Banner since
they are usually off by 2 or 3 years? |
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COMPLETE-This data is calculated based on the student's degree (BS, AS,
MS) and the set to 6 or 3 years out. This data is used for the National
Student Loan Clearinghouse processing |
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Notice of updates/changes to system should come to us as soon as they
are made. It is very frustrating to try to get something done only to
find out that it has changed. Working on creating
email listing or web page where we can post Banner updates/tips/hints,
etc. |
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in-progress |
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The latest instructions and a list of screen names would be helpful. My
last handouts are from the very first meetings when the system was
started, about 5 years ago. Working on updating
"cheat sheets" |
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COMPLETE |
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When we had the old SIS program, when pre-registration was about to
start, the registrar’s sent out a cheat sheet of how to do your job…
like directions to doing overrides and such. I know how to do all these
things, but there are a lot of new people on campus that could benefit
from these cheat sheets. This would also be helpful during scheduling
and even for purchasing. Most everything has had updates multiple times
and we have not received new cheat sheets, or even have been told that
things had changed or been updated. Working on
updating these sheets and posting info to website |
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COMPLETE |
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the New Class Lists available through MyUSI (which is pulled from
Banner), it would be helpful to be able to pull in student phone
numbers. Sometimes it is necessary to contact students by another
method along with email. Already available through
customizable class list. |
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COMPLETE |
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be able to discern
between a CO-requisite and PRE-requisite
Already available through self-service. After finding class through
"Look Up Classes" feature, click on course reference number (CRN) to see
co-reqs or click on title to see pre-reqs. Will add this to "cheat
sheet"/website with screen captures |
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COMPLETE |
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be able to check TRANSFER credit for pre-requisites
Banner currently checks transfer work for pre-requisites. Students
transferring in a degree have not had a course-by-course evaluation but
this will change for students who matriculate beginning Summer 2010. |
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in-progress |
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be able to make a “test” schedule; adding courses and listing only
courses that do not overlap as “test” schedule is built up |
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not currently possible |
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A second thing that would be really helpful is if the “Look up Classes”
link was on the same menu as the student information – all of which
should be a permanent menu on the left side of the screen. |
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RESOLVED-user didn't know they could navigate back to main menu by using
the tabs at the top of the screen. |
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By the way, I noticed that other institutions have a form of Banner open
to the public to search for classes. It has the same appearance as the
class search for Banner, but in addition to locating courses, it
provides the course description from the catalogue.
Working with computer center to make class searches available through
means other than MyUSI. Course descriptions not currently in Banner but
could be added by colleges. |
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RESOLVED - link added to Registrar website |
We need a way to pull up all open classes.
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I asked the action line and they said that on SOATERM, Web Processing
controls there is the option under Search Schedule Controls to Display
Closed Sections. When this is checked closed sections will display and
when it is not checked, they will not display. ** I don't know if this
would be okay for USI. Would it be confusing to not see the closed
classes? Would students think the classes are missing from the
schedule? |
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The default term selection should be the current term. |
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The drop down "select term" box reflects terms which have registration
activity. So in the fall before we have spring/summer priority
registration, the fall term (which would be the current term in this
example) would be the default term in self-service. However, after the
November spring and summer registrations take place...summer term would
become the new default because the terms are listed in descending order. |
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When I look up contact information in Banner, the mailing address,
phone, and e-mail are not always up-to-date. How can we make sure that
the information is more accurate and dependable? When it is updated, it
would be great to make it clear which address is the most updated one
and which are old. The information is only as
up-to-date as students keep it. We remind students in the printed
schedule that it is their responsibility to notify the university of
any/all address changes. "Active" addresses on Banner do not have an
"end date" and/or do not have the "Inactive" box checked. |
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In the SFASRPO (Student Permits and Overrides), it would be nice to have
a place for notes, so we can indicate why the override is done. This
would be helpful to us, since we have more than one person doing
overrides for classes, which makes it hard to remember why the override
was done or to catch mistakes (when override should not have been
done). |
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May be able to use SDE (see above) |
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When we have transfer students, for some of them, we have to do a
prerequisite override(s) every semester because Banner doesn’t recognize
courses transferred from another university. It would be wonderful to
come up with a way where Banner can search student’s record and
determine course equivalence, therefore, granting student admission to
the class. At times, we have a student who needs an override over and
over because he/she took a very common course - a prerequisite for most
of our courses - i.e. Math 111, so we end up doing overrides for almost
every business course, which can be frustrating to students and the
staff/faculty. Only students who transfer to USI
with a degree do not currently get a course-by-course evaluation of
transfer work (just a "block" of hours added to their transcript). When
a course-by-course evaluation is not done, Banner cannot determine if a
student has completed the necessary pre-reqs. Beginning in Summer 2010,
students who matriculate and have transferred in a degree will have a
course-by-course evaluation done during their first term at USI (prior
to next semester Priority Registration). |
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in-progress |
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a tag or note on courses that have pre-requisites. My advisees are
often stymied by the “Pre-req-Test score error” note, especially if they
have transferred the appropriate pre-requisites from another college.
All courses with pre-reqs have such listed on MyUSI.
After doing a "Look Up Classes", click on CRN, and then on course title
to see pre-reqs. Pre-reqs are also listed in the Bulletin. |
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COMPLETE |
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One of the reasons that I use Banner is to look up student schedules to
schedule student conduct meetings. I would like to see all of the
students classes fit onto one screen rather than having to scroll up and
down to see all of the courses they are in. All
courses should appear on one screen when selecting the "Concise" student
schedule. |
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COMPLETE |