University of Southern Indiana

Handling of Foundation Cash Policy

Pursuant to the directive of USI Foundation policy, the only agent authorized to control, account for, and safeguard cash for the Foundation is the Finance and Administration Foundation Accounting office in the Wright Administration Building WA102. Acceptance of cash by individuals is not recommended; if an individual accepts money on behalf of the Foundation, it must be delivered in person to the Foundation Accounting office immediately during office hours or the following morning if received after hours.

Cash, checks and/or credit card information for the Foundation must not be sent to Foundation Accounting through inter-departmental (campus) mail. Donors should be directed to the USI Foundation website to submit their credit card payments through the portal at www.usi.edu/onlinegiving.

All invoices to third parties must be issued through the Foundation Accounting office. No other individuals or departments are authorized to issue invoices to third parties on behalf of the Foundation.

Loss of funds is to be reported immediately to the Foundation Accounting Office. Questions about cash control procedures should be directed to the Manager of Foundation Accounting, Dennis Guthery or Foundation Accountant, Michael Cathro.

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