University of Southern Indiana

Deadlines and Forms for Annual Events

Form Deadline This Year's Dates

Chapter Officer Roster Beginning of fall semester September 12, 2008

Student Organization renewal 3rd Friday in the fall semester September 19, 2008

Grade Release Cards
(must be picked up from SDP) 1½ weeks after formal recruitment ends October 1 (Women)
October 8 (Men)

Non-Hazing Statement 2 weeks after SDP risk management training October 13, 2008

Last date to submit
chapter roster changes to SDP
for semester grade report Last day to drop or withdraw without evaluation October 31, 2008

Winter/Summer Break Contact Information Form Two (2) weeks prior to the end of fall semester December 5, 2008

Chapter Officer Roster One (1) week after elections
(only if officers change
from fall semester) No later than
February 2, 2009

Student Organization renewal One (1) week after elections
(only if officers change
from fall semester) No later than
February 2, 2009

Non-Hazing Statement 2 weeks after SDP risk management training

Last date to submit
chapter roster changes to SDP
for semester grade report Last day to drop or withdraw without evaluation March 20, 2009

Winter/Summer Break Contact Information Form Two (2) weeks prior to the end of spring semester April 24, 2009

Forms for Recurring Events

Form Deadline

Greek Event Registration
(formerly "Social Event" form) One (1) week prior to event (attendance roster 48 hrs in adv.)

Outdoor Event Registration Three (3) days prior to event

Philanthropy Registration One (1) week prior to event

Recruitment Event Registration One (1) week prior to event or date established by SDP

Recruitment Application Three (3) days prior to invitation to join

PNM Grade release Form Three (3) days prior to invitation to join

Grade Release Card
(must be picked up from SDP) 1½ weeks after a new member joins

IFC/Panhellenic Grade Release Turned in with Candidate Info Packet at noon on the day of elections

Notes About Forms and Deadlines:

Philanthropy Registration: coordinators must submit number of service hours and amount of money donated to the charity within 48 hours of the event’s completion.

Roster Updates: should be communicated to Program Advisor within one week of the addition/subtraction.

Forms that are not filled out completely or do not provide enough detail will be returned and must be clarified before the event can be scheduled or approved!

*Remember that these forms are a part of the evaluation process for the VPACE!!*

8600 University Boulevard - Evansville, IN 47712-3596 - 812/464-8600

Form	Deadline	This Year's Dates
Chapter Officer Roster	Beginning of fall semester	September 12, 2008
Student Organization renewal	3rd Friday in the fall semester	September 19, 2008
Grade Release Cards (must be picked up from SDP)	1½ weeks after formal recruitment ends	October 1 (Women) October 8 (Men)
Non-Hazing Statement	2 weeks after SDP risk management training	October 13, 2008
Last date to submit chapter roster changes to SDP for semester grade report	Last day to drop or withdraw without evaluation	October 31, 2008
Winter/Summer Break Contact Information Form	Two (2) weeks prior to the end of fall semester	December 5, 2008
Chapter Officer Roster	One (1) week after elections (only if officers change from fall semester)	No later than February 2, 2009
Student Organization renewal	One (1) week after elections (only if officers change from fall semester)	No later than February 2, 2009
Non-Hazing Statement	2 weeks after SDP risk management training
Last date to submit chapter roster changes to SDP for semester grade report	Last day to drop or withdraw without evaluation	March 20, 2009
Winter/Summer Break Contact Information Form	Two (2) weeks prior to the end of spring semester	April 24, 2009

Form	Deadline
Greek Event Registration (formerly "Social Event" form)	One (1) week prior to event (attendance roster 48 hrs in adv.)
Outdoor Event Registration	Three (3) days prior to event
Philanthropy Registration	One (1) week prior to event
Recruitment Event Registration	One (1) week prior to event or date established by SDP
Recruitment Application	Three (3) days prior to invitation to join
PNM Grade release Form	Three (3) days prior to invitation to join
Grade Release Card (must be picked up from SDP)	1½ weeks after a new member joins
IFC/Panhellenic Grade Release	Turned in with Candidate Info Packet at noon on the day of elections