Article 1: Name of Organization
The name of this organization shall be the Indiana Inter-College Council on Aging.
Article 2: Mission and Objectives
Section 1: The mission of the Council is to provide leadership and foster collaboration in gerontological research and education to address the opportunities and challenges of Indiana’s aging population.
Section 2: The objectives of the Council shall include but not be limited to the following:
a. To facilitate the education of those who serve Indiana’s aged and aging population.
b. To cooperate and collaborate with institutions of higher learning, state and local agencies and organizations to address the educational and research needs related to older adults.
Article 3: Membership
a. Membership shall be open to institutions of higher learning. Institutions of higher learning are regionally accredited institutions offering post-secondary degrees.
b. Any college or university school, department, or center desiring to join the Council shall submit to the Council Chair, in writing, either electronically or by mail, a request for membership that includes the designation of an official representative to the Council.
c. Each member shall have one vote. If the official representative is unable to attend a proxy may be designated. Other interested faculty members may participate in the activities of the Council but are not eligible to vote or hold office.
d. .State agencies, statewide organizations and individuals that are supportive of the Mission of the Council, and that are approved by the Council, may join as an Associate.
e. Any state agency or statewide organization desiring to join the Council as an Associate shall submit a request, in writing, either by letter or electronically to the Council Chair, for membership that includes designation of an official representative to the Council. These representatives are not eligible to vote or hold office except as the representative of state agencies or statewide organizations on the Executive Committee.
e. Members or Associates may withdraw from the Council at will, with written notice to the Council Chair.
f. The Council may withdraw the status of any Member or Associate of the Council for pursuing purposes conflicting with those of the Council.
Article 4: The Council
a. The Council shall meet at a place and date determined by the Council. Additional meetings may be convened by the Chair of the Council or the Executive Committee.
b. Quorum: One third of the Members authorized to vote shall constitute a quorum.
c. Voting: Each Member shall have one vote. All decisions shall be taken by a simple majority of those Members present and voting, except that an amendment of the bylaws or a motion withdrawing the status of a member shall be taken by a two thirds majority of the members present and voting either in person, by postal vote, or electronically.
d. Officers: The officers of the Council shall be the Chair, Vice-Chair, Immediate Past Chair, Secretary/Treasurer and other officers as deemed necessary. The officers shall be elected by the Council and shall serve for two (2) year terms. The elected officers shall perform such duties as are usual for these positions. If a vacancy occurs in the office of Chair the remainder of the term shall be filled by the Vice-Chair.
e. Publicity: Stationery of the Council shall not list names of Members or Associates.
f. Correspondence: Letters and other correspondence dealing with policy issues, written on behalf of the Council, shall list only those Members or Associates who wish to be so listed (in alphabetical order).
g. The Council may form task forces or work groups to work on specific tasks or issues.
h. The Council shall meet at least four (4) times a year. The first meeting of each calendar year shall serve as the annual meeting of the Council.
i. The Council may establish fees or accept contributions to support the mission of the organization.
Article 5: The Executive Committee
a. The Executive Committee shall consist of the officers of the Council, a representative of state agencies, and a representative of statewide organizations elected by the Council.
b. The Executive Committee is authorized to act on behalf of the Council between meetings of the full Council on all matters except establishment of policy, Council membership, and bylaws revision.
c. Vacancies on the Executive Committee may be filled by the Executive Committee for the rest of the unexpired term subject to the approval of the Council at its next meeting.
d. The Executive Committee shall convene as needed either in person, conference call, or electronically.
e. A quorum in the Executive Committee shall exist if a majority of the committee is present and/or are participating electronically. Actions of the Executive Committee require a majority vote of those participating in the meeting. Proxies are not permitted for voting in the Executive Committee.
Article 6: Nominating Committee and Elections
The Executive Committee shall appoint a Nominating Committee of three (3) individuals who reflect the broad membership of the Council The Nominating Committee shall establish a slate of candidates for the various offices of the Council having due regard for the broad membership of the Council.