University of Southern Indiana

Code of Student Behavior

Housing and Residence Life Policies
The University’s Code of Student Behavior is published in the annual web-based Student Handbook available on the Dean of Students website. The Handbook provides an overview of University policies and procedures, departments and services relevant to all undergraduate and graduate students. Included in the Handbook are the policies pertaining to Housing and Residence Life. These policies are listed below and are current as of the beginning of the fall 2017 semester.

B.1 Introduction

It is the mission of Housing and Residence Life to provide a high quality, affordable living environment for members of the USI community that is convenient, comfortable, culturally enriching and conducive to academic success. As an integral part of USI’s educational efforts and support services, Housing and Residence Life is responsible for the formulation and enforcement of policies reflecting the University’s mission within the residence setting.

The success of the campus living experience depends upon our residents, and it is our hope that all students in housing will take an active role in determining that success. As such, it is expected that all residents will be responsible for their own activities, and the activities that occur within their assigned apartments/rooms.

Any violation of the rules and regulations contained in this section, along with any violation of the Student Rights and Responsibilities: A Code of Student Behavior, may be considered Breach of Contract (Reference the terms and conditions on the website USI.edu/housing and choose “Terms and Conditions” on the left hand side of the menu). The director of Housing and Residence Life and his/her designee are authorized to cancel any contract of students who are considered to be in breach of contract. Housing and Residence Life professional staff are delegated permission to act concerning cases of misconduct.

B.2 Community Standards and Policies

The following terms and conditions are statements of USI Housing and Residence Life community standards and policies. Violations of any of the following policies may result in contract termination or disciplinary action under the Student Rights and Responsibilities: A Code of Student Behavior. Students are expected to do one or more of the following when in the presence of a potential code violation: a) personally confront the violation; b) bring the violation to the awareness of a staff member; c) leave the scene of the violation, if not responsible for the space in which the violation is occurring.

B.2.1 Community Living

Residents commit to abide by the USI Creed.

I will practice personal and academic integrity; I will reject and confront all manifestations of discrimination while striving to learn from differences in people, ideas, and opinions;

I will demonstrate concern for others, their feelings, their property, and their need for conditions which support their work and development;

Allegiance to these ideals requires that I refrain from and discourage behaviors which threaten the freedom and respect every individual deserves.

B.2.2 Community Living Forms

Residents will complete all forms (room condition report and roommate agreement) necessary for community living documentation before the end of the first week of classes.

B.3 Apartment or Residence Hall Room Entry

The University of Southern Indiana reserves the right to enter apartments or residence hall rooms for inspection, cleaning or maintenance purposes at reasonable times.

B.3.1 Administrative Searches

Upon approval by the director of Housing and Residence Life and/or the director of Public Safety, or their designee, a room can be entered without notice when there is reasonable suspicion to believe a violation of University policy has occurred or is taking place, or to determine compliance with federal, state or local laws. The director of Housing and Residence Life, director of Public Safety or their designees, shall determine the existence of “reasonable suspicion” prior to the room entry.

  • Searches may be conducted in the absence of residents.
  • During a search, the University may obtain evidence when there is reasonable suspicion to believe that a violation has occurred or is taking place.
  • Housing and Residence Life staff will ask any residents present to sign a Consent to Search form. Failure or refusal to sign the form will not prevent University personnel from conducting a search.
  • On occasions when outside agencies (police, FBI, etc.) may need to search an apartment or room, University staff are expected to cooperate.

B.3.2 Maintenance

USI maintenance staff will enter apartments and residence hall rooms in the absence of residents in order to carry out any essential repairs, routine maintenance and respond to any emergencies.

B.3.3 Access to Apartments/Residence Hall Rooms

Access to apartments and residence hall rooms are granted only to the assigned residents of that location or to University staff. Access will not be granted to resident’s friends, relatives or other students by staff.

B.4 Alcoholic Beverages and Other Drugs/ Controlled Substances

Behavior that violates the University Alcohol-Related Violations, (See Policy 2.1) and occurring on University housing property to include property adjacent to or surrounding University housing property is prohibited. Campus housing is “dry,” therefore the manufacture, sale, transfer, purchase, transportation, possession or consumption of an alcoholic beverage to include caffeinated alcoholic energy drinks on University property is prohibited.

  • Being found responsible for a violation of the Drug- Related Violations policy (Policy 2.1) in the housing area will most likely result in a housing contract termination. Any and all housing contract cancellation charges apply as stated in the terms and conditions section of the Housing and Residence Life Contract.

B.4.1 Alcohol in Housing

B.4.1.1 Alcohol or Alcohol-like Games

No activity shall encourage excessive or rapid consumption of alcoholic beverages, not should any activity mock these. This includes but is not limited to: drinking contests and drinking games (such as beer pong, beer bongs, or any games associated with high risk behavior).

B.4.1.2 Parties

Using your apartment/suite (or allowing others to use it) for alcohol parties is prohibited.

B.4.1.3 Alcohol Advertising

Public advertisements of alcohol products are prohibited as decoration in campus housing.

B.4.1.4 Alcohol Containers and Alcohol Paraphernalia

Alcohol containers are prohibited. This includes but is not limited to containers kept as decoration, any paraphernalia used in alcohol drinking (i.e., beer bongs) and any bottles, cans or boxes in the apartment/suite.

B4.2 Drugs in Housing

Behavior that violates the University Drug-Related Violations policy (2.1.6) and occurring on University housing property to include property adjacent to or surrounding University housing property is prohibited.

  • Being found responsible for a violation of the Drug-Related Violations policy will likely result in housing contract termination. Any and all housing contract cancellation charges apply as stated in the terms and conditions section of the Housing and Residence Life Contract.

B.4.2.1 Drug Advertising

Public advertisements of drugs are prohibited as decoration in campus housing.

B.5 Candles

Candles, candle warmers, wax warmers and incense are prohibited in campus housing. If candle/incense burning is part of a religious/cultural ritual, then permission is required prior from Housing and Residence Life with documentation from Religious Life.

B.6 Children and Babysitting

Children under the age of 16 may not be left unattended in housing facilities, and babysitting is strictly prohibited in campus housing. Residents will be held responsible for policy violations of any child visiting their apartment or residence hall suite.

B.7 Health and Safety Check

Up to three (3) times per semester, Housing and Residence Life staff will enter the apartments and residence halls to check safety equipment (fire extinguishers, weather radios, smoke detectors, etc.). Staff also will check to ensure that all appliances are working correctly. Housing and Residence Life will provide students with at least 24 hours notice prior to these inspections. Housing and Residence Life staff will do the following:

  • Inspect the apartment or suite.
  • Give the residents a set period of time, not to exceed 48 hours, to clean the apartment or suite.
  • Re-inspect the apartment or suite.
  • File a report with Housing and Residence Life.
  • Failure to maintain a clean environment may result in disciplinary action.

B.8 Cohabitation

See B.23 Guests, Overnight Guests and Cohabitation

B.9 Cooking (Residence Halls)

Cooking in rooms with an open flame or exposed element is prohibited. Electrical appliances such as electric skillets, woks, electric grills, George Foreman grills, hot pots, coffee makers without automatic shutoff feature or other appliances that can be used to prepare raw foods are prohibited (with the exception of microwave ovens). Students will be asked to remove the appliance. If s/he fails to remove the item, the University will remove the appliance and store for ten (10) working days. A storage fee will be added to the student’s account. If, after ten (10) days, the item has not been retrieved by the student, the item will be disposed.

B.10 Decorations

Residents are encouraged to decorate their residence hall suite or apartment, as this is considered a resident’s “home away from home.” However, residents are asked to be considerate of the community by adhering to the following guidelines for decorations:

B.10.1 Exterior Decorations

Exterior alterations or decorations are only permitted in University housing with the following stipulations:

  • A maximum of 50 percent of each window may be covered with decorations but may not include profanity, illicit illegal actions or contain threatening language.
  • Sidewalk chalk, spirit foam, shoe polish, paints or other methods used for writing on the exterior of the buildings are prohibited.
  • Large potted plants or trees are not permitted in front of apartments or residence hall suites. These obstacles inhibit quick access for police, fire and medical emergency personnel.
  • Clothing, bathmats, rugs, towels or other items may not be hung over balconies, as this creates a “line of sight” problem for Public Safety officers and other University personnel.
  • Apartment or suite numbers may not be blocked or covered by wreaths, door coverings, lights or any other decorative element.
  • Peepholes may not be covered.
  • Fire protections and/or emergency equipment may not be covered or altered by exterior decorations.
  • Lawn furniture is not to be left unattended in front of apartments or in hallways or stairwells.
  • When not in use, all lawn furniture must be taken inside the apartment or suite.
  • University furniture is not to be taken outside of the apartment or residence hall suite under any circumstances. If University furniture is found outside of the apartment or suite, you may be charged a fine and/or to replace the item(s).
  • Gas and/or charcoal grills are not permitted in University housing apartments or residence hall suites.
  • Holiday or decorative lights may be used, with the following stipulations:
    • Lights may not be strung under windows or doors.
    • Only exterior outlets may be used for outside lights.
    • Lights must be UL approved for outside usage, and the label denoting such use must remain on the light strand.
    • Lights may not be strung across areas where people walk (sidewalks, balconies, stairwells, etc).

    If the guidelines for exterior decorations are not followed, residents will be asked by staff to remove the decorations and may face disciplinary action.

B.10.2 Interior Decorations

Interior decorations are allowed in University housing units with the following stipulations:

  • A maximum of 50 percent of each window may be covered with decorations but may not include profanity, illicit illegal actions or contain threatening language.
  • Interior decorations may not block air vents.
  • Interior decorations may not cover fire protection or other emergency equipment.
  • Decorations may not cover peepholes.
  • Placement of live Christmas trees and/or other live greenery (excluding potted houseplants) in any part of housing is prohibited. Artificial trees are permitted inside an apartment or residence hall suite.
  • Canned spray snow is not permitted on windows in housing.
  • Window coverings must be the provided mini-blinds.
  • Cloth curtains, solar film or white poster board may be placed on the windows for additional light control. No cardboard, aluminum foil, cellophane or other type of window covering is permitted on windows.
  • Large nails, staples, screws, wall anchors, poster putty or tape on walls or doors inside or outside the apartment are prohibited.
  • Public advertisements of alcoholic beverages and/or drugs/controlled substances are prohibited. This includes, but is not limited to, signs or advertisements that are visible in public areas or from outside the apartment or residence hall suite.
  • Lofts and risers are prohibited in the apartments and residence halls.
  • Removing mounted fixtures from walls or ceiling is prohibited.
  • Private door locks (or adding additional locks) on any exterior or interior doors are prohibited.
  • Any renovations or changes to the apartment are prohibited.
  • Dartboards are prohibited.
  • Residents may not paint or wallpaper walls or ceilings in the apartments or residence hall suites.

If these guidelines for interior decorations are not followed, residents will be asked by staff to remove the decorations and may face disciplinary action.

B.11 Door Propping

Students found propping open exterior doors in any housing facility may face contract termination as this is a security risk for the community. This includes exterior doors in McDonald East apartment area, the sealed glass sliding doors in McDonald East, residence hall entry doors, residence hall wing doors or any unattended residence hall suite door or apartment entry door. Any door found propped may result in a disciplinary fine fee. Propped doors that are not attributed to an individual may be prorated among all residents of that building or wing.

B.12 Emergency Protection Equipment

Tampering with emergency protection equipment, including but not limited to University fire protection equipment, evacuation route postings, emergency signs, weather radios, exit lights, fire extinguishers, smoke detectors and alarm systems, is prohibited. Violations to this code will most likely result in a disciplinary fine.

B.13 Fire Evacuation

When a fire alarm sounds, or when instructed to evacuate by staff, all residents are expected to leave the building immediately. Failure to comply with the fire evacuation may result in a disciplinary fine.

B.14 Grills

The use of personal grills in University housing is prohibited. Public grills are provided throughout housing for student use. Use the grills in accordance with the following guidelines:

  • Clean grills thoroughly before and after use. You may use aluminum foil on the grills, but foil must be removed after you are finished and discarded properly.
  • Only match-ready charcoal (no lighter fluid) may be used with the grills and stored in apartments or suites.
  • Used coals must be placed in the coal disposal bucket located next to every grill.
  • Trash must be removed from the grill area and disposed of properly.
  • Paper trash must be thrown away in garbage cans and not the coal disposal bucket.

See full University Grill Policy in the Students Rights and Responsibilities: A Code of Student Behavior.

B.15 Halogen Lights

Halogen lights are prohibited in any Housing and Residence Life facility.

B.16 Keys/Access Cards

B.16.1 Eagle Access Cards/Housing Access Cards

  • Eagle/Housing Access Cards are required for entry into the residence halls and in some areas of the apartment buildings.
  • Eagle Access Cards are required in order to use any USI meal plan. Without an Eagle Access Card, lost or not, students will be denied access and asked to pay the daily cash amount for any meal purchased.
  • All housing residents are required to carry their Eagle/ Housing Access Card with them at all times.
  • Eagle/Housing Access Cards may not be given to any persons other than the individual to whom the card is assigned.
  • Lost Eagle/Housing Access Cards will result in a lost card/ lock reprogramming fee.
  • Lost Eagle/Housing Access Cards must be reported to Housing and Residence Life.
  • Residence Hall Key Cards (or Housing and Residence Life Key Cards) are required for entry into residence halls.
  • All housing residents are required to carry their Residence Hall Key Cards with them at all times.
  • Residence Hall Key Cards may not be given to any persons other than the individual to whom the card is assigned.
  • Lost Residence Hall Key Cards will result in a lost card/ lock reprogramming fee.
  • Lost Residence Hall Key Cards must be reported to Housing and Residence Life.

B.16.2 Keys

  • Residents are expected to carry their apartment keys with them at all times.
  • Residents may not lend their apartment key to anyone. Lost keys will result in a re-core charge.
  • Apartment keys are required for entry into the campus apartments.
  • Residents are expected to carry their apartment keys with them at all times.
  • Apartment keys may not be given to any person other than the individual to whom the key is assigned.
  • Lost apartment keys will result in a re-core fee.
  • Lost apartment keys must be reported to Housing and Residence Life.

B.16.3 Eagle Access Cards

  • Eagle Access Cards are required in order to use any USI meal plan. Without an Eagle Access Card, students will be denied access to meals and asked to pay the daily cash amount for any meal purchased.
  • All housing residents are required to carry their Eagle Access Card with them at all times.
  • Eagle Access Cards may not be given to any persons other than the individual to whom the cards is assigned.
  • Lost Eagle Access Cards must be reported to Eagle Access.

B.17 Lock Outs

It is the responsibility of the student to ensure that they carry their apartment/room key/card with them. If a student locks themselves out of their apartment/room, there will be no charge for the first time each semester. Beginning with the second and with each subsequent lockout, the student will be charged for the service. A student who loses their key/card will not be charged for the lockout service, as the cost of a lost key/card will be assessed.

B.18 Parking and Bicycle Policies

  • All parking and traffic regulations apply in Housing and Residence Life areas. A complete listing of the Traffic and Parking Regulations can be found at USI.edu/parking.
  • Bicycles must be stored in designated bicycle racks within University housing. Residents may not lock bicycles on the balcony or posts attached to the building, nor may they bring them into the apartments or suites or hallways of the residence halls. The University is not responsible for stolen or damaged bicycles.

B.19 Personal Property

Housing and Residence Life reserves the right to restrict the use of furniture, i.e., pianos, organs, drums, dartboards, waterbeds and similar large or potentially disturbing items. Residents may bring/move personal furnishings. Housing and Residence Life assumes no responsibility for anything left in the apartment or residence hall suite upon resident move out. Items left in the apartment or suite will be disposed of at the owner’s expense. Items may not be stored in the furnace closet, stairwells, on balconies or inner courtyards.

B.20 Quiet and/or Courtesy Hours

Violation of quiet and/or courtesy hours is considered disorderly conduct. Courtesy hours are always in effect. Community residents and/or Housing and Residence Life staff reserve the right to ask people to observe courtesy hours at all times. Quiet hours are:

  • Sunday – Thursday, 10 p.m.–8 a.m.
  • Friday – Saturday, Midnight–8 a.m.
  • 24-hour quiet hours begin the night before final exams are administered.

Student equipment (stereos, televisions, musical instruments, alarms, etc.) that continues to be a noise problem will be confiscated by staff. Items will be stored for 10 working days. Unclaimed items will be disposed of by Housing and Residence Life. A storage fee will be added to the student’s account.

B.21 Tobacco-Free Policy

Smoking or the use of tobacco or tobacco products, including the use of E-cigarettes or any other device that use a heating element to vaporize a liquid solution that includes nicotine and/or flavored vapor designed to mimic traditional cigarettes or cigars, is prohibited inside all student housing facilities. This includes residence halls, apartments, common areas, building entries and student rooms. Smoking is permitted in designated outdoor areas in student housing. Individuals are responsible for proper disposal of cigarette butts. Cleaning charges may be assessed if cigarette butts are not properly disposed. See section 2.20 Tobacco-Free Policy.

B.22 Trash

Residents are responsible for the removal of trash and garbage in and around their apartment or suite. All trash must be disposed of in provided dumpsters within University housing. Leaving trash outside apartments is prohibited. Trash that is not attributed to an individual may result in charges being prorated among the residents of the building or floor where the trash was found. Charges will be assessed to student accounts. If a Housing and Residence Life staff member requests that trash be removed, due to health and safety concerns, the student(s) will have 24 hours to comply with the request. Failure to remove trash in a timely fashion may result in a disciplinary fine.

B.23 Guests, Overnight Guests and Cohabitation

Visitation in USI housing is a privilege and must be respected in order to maintain an environment conducive to student learning, growth and safety. Housing and Residence Life may revoke visitation privileges if necessary to ensure the safety and privacy of the community. Permission must be given by the roommate(s) for a guest (housing resident or non-resident) to be present in an apartment or residence hall suite.

B.23. 1 Guests

  • Residents are responsible for the behavior of their guests. Residents will be charged for any and all violations caused by their guests.
  • Guests are prohibited from staying in the apartments or residence halls without the resident. These individuals will be asked to leave by Public Safety officers or Housing and Residence Life staff if found unescorted or unaccompanied in or around University housing property. Residents who leave guests unattended will be held responsible.
  • Number of Guests - The maximum capacity of any two-bedroom apartment or residence hall suite is eight (8) persons, including both residents and guests. A one-bedroom apartment or residence hall suite has a maximum capacity of four (4) persons, including both residents and guests. This number has been established by the Indiana Department of Homeland Security.

B.23.2 Overnight Guests

  • Any guest staying in University housing must be of the same sex as the resident, and must have registered with Housing and Residence Life. Housing residents also must be registered as guests if staying overnight in another on-campus apartment or residence hall suite. To register a guest, log into myUSI, click on the Housing icon on the left and scroll to find the form. Unregistered guests will be asked to leave University housing. Guests must be at least 16 years of age.
  • Overnight guests can stay up to two consecutive nights (no more than once per month).
  • No more than two guests per resident are allowed to stay overnight in a room and total number of occupants in a room cannot exceed the capacity listed in B.23.1 Guests.
  • Permission must be given by roommate(s) prior to any guest staying overnight.
  • Overnight guests must register their vehicle with Parking, display a temporary parking permit and park only in designated non-resident visitor parking.

B.23.3 Hours of visitation are as follows:

  • Sunday –Thursday: 7 a.m.– Midnight
  • Friday and Saturday: 7 a.m.– 2 a.m.

Multipurpose rooms, lounges, computer labs and other public areas within the residence hall areas are available for individuals of the opposite sex to study together after visitation hours.

B.23.4 Cohabitation

Living or staying for any pattern of time in an apartment or suite without an official current USI housing contract for that particular space will be considered cohabitation. Cohabitation is defined as a person (housing resident or non-resident) staying in an apartment or suite for more than two (2) consecutive nights, or other patterned behavior that is intended to allow an individual to stay beyond visitation hours. Non-registered guests can be considered as an instance of cohabitation. The resident who allows cohabitation to occur can be held accountable. Students found responsible for a violation of the cohabitation policy may be charged a conduct fine of $50, charged for use of the facility or charged for each night the non-contracted person spent in residence.

B.24 Fees/Disciplinary Fines/Restitution

Fees and disciplinary fines can range from $25-$100. For a list of associated charges, visit Housing and Residence Life. Residents can be held responsible for the behavior of their guests; therefore, fines are determined by the policies violated by the guest. Fees, fines and/or restitution may be assessed to a student’s account, if there are damages or policy violations the student is found responsible for.

B.25 Service/Assistance Animals for Residents with Disabilities

As part of the University’s commitment to comply with state and federal law and best practices that specifically apply to University housing and residential services for individuals with disabilities, Housing and Residence Life permits the use of service/assistance animals in University residence halls or apartments on a case-by-case basis, on the conditions described under this section.

B.25.1 Request to House Service/Assistance Animal

  • A resident student who wishes to use a service/assistance animal in campus housing must notify Disability Resources no later than sixty (60) days prior to the date prospective housing will be needed. Exceptions to this deadline can be made on a case-by-case basis for those students who are experiencing an unexpected change in their disability status and/or treatment needs.
  • A student with a disability who requests to live with a service/assistance animal in University housing will first be evaluated by Disability Resources as to whether their animal meets the definition for a “service animal” under the American with Disabilities Act (ADA) as described in Section 2.12 of the Code. If the animal does meet that definition, no further documentation will be required for the animal to be approved to accompany the student in University housing. If the animal does not meet the ADA definition of a service animal, students will then be asked to provide Disability Resources with documentation from the student’s healthcare or mental health provider that clearly documents the following through criteria as established by the Fair Housing Act (FHA): must first provide Disability Resources with documentation from the students healthcare or mental health provider that clearly documents the following three (3) criteria:
    1. That the student has a disability.
    2. That the animal is necessary to afford the student an equal opportunity to use and enjoy his/her University residence hall or apartment; and
    3. That there is an identifiable relationship or nexus between the disability and the assistance the animal provides. *The documentation should be on the health care or mental health provider’s letterhead and signed by the provider in her or his own hand.
  • Upon reviewing the student’s documentation, Disability Resources will advise Housing and Residence Life of the student’s request and a conclusion as to whether the documentation warrants approval of a service/assistance animal in campus housing and whether the animal is approved under ADA or FHA regulations.

B.25.2 Animal Behavior

If the animal has a history of dangerous behavior it will not be permitted to reside in campus housing. Once approved by the University, a service/assistance animal may continue to reside in a University residence hall or apartment provided that its behavior, noise, odor, and waste do not create unreasonable disruptions for residents. The University reserves the right to temporarily or permanently exclude a service/assistance animal from University residence halls or apartments if effective action is not taken to control the animal at all times, if the animal’s presence would result in substantial physical damage to the property of others (unless it can be eliminated or reduced by a reasonable accommodation), if the animal’s behavior poses a direct threat to the health or safety of others or if the animal’s behavior otherwise creates a significant disruption to the environment or operations of the University. Should the animal be permanently removed from the premises, the owner may request permission from Housing and Residence Life to move out of University housing by following the contract release process. Damage to University property caused by a service/assistance animal will be charged to the student’s account. No deposit is required to house an approved service/assistance animal in University housing.

B.25.3 Notifications

The University is committed to respecting and protecting the confidentiality of all students with disabilities. However, given the number of staff persons who are responsible for operating and maintain campus housing, Housing and Residence Life does share limited information about the presence of a service/assistance animal with University staff on a need-to-know basis. Students with an approved service/ assistance animal in University housing will be asked to sign an “Authorization to Release Information” form, and will in turn be provided with a description of the staff/departments that received notification about the presence of an approved service/assistance animal. Notifications may be sent to staff by email or by written memorandum, and will follow the general format of the sample notification below:

“This message serves as notification that in compliance with state and federal law and best practices concerning individuals with disabilities (student’s name) who lives in (address) is permitted to possess a service/assistance animal in campus housing for (semester and year). As such, the student has a (animal type) in the unit. This information is confidential and is being shared with you because you have a need-to-know based on your potential interaction with this student and your responsibility for their living unit in the normal course of your duties or because you supervise an area that includes this student’s living unit. This information must not be shared with others without first consulting with the sender of this message.” It will be the responsibility of students with approved service/assistance animals in campus housing to notify actual or potential roommates that an animal will be residing in that living unit. Such notifications should occur as soon as possible to insure that the other students will have a reasonable opportunity to make other arrangements and/or to express their concerns to Housing and Residence Life as described below in B.25.4.

B.25.4 Conflicting Disability or Other Concerns of Those Sharing a Housing Unit

Some people may have conditions such as animal-related allergic reactions or phobias that are substantial enough to qualify as disabilities that qualify for accommodations, or there may be other concerns related to the presence of an animal in campus housing. In these circumstances, Housing and Residence Life will consider the needs of both persons and will make a good faith effort to reasonably accommodate all disabilities and student concerns to the extent that circumstances permit. Such accommodations may include, but not be limited to, relocation to another unit (depending on availability), exchanging living units with another student (depending on the availability of other students willing to make such an exchange) or being released from a campus housing contract with no financial penalty. Students who become aware of the presence of a service/assistance animal in University housing and who believe that they will require such accommodations are encouraged to contact Housing and Residence Life as soon as possible. Depending on the circumstances, the student may be referred to Disability Resources for a determination of the existence of a disability that requires an accommodation.

B.25.5 Student’s Responsibilities

B.25.5.1 Control of the Animal

  • The service/assistance animal must be under the control and supervision of the student at all times within the student’s residence hall or apartment. Service/assistance animals may be “exercised” on the exterior grounds as long as they are under the control of the student at all times. Service/assistance animals may not remain in the residence hall or apartment without the student unless the animal is appropriately secured in the bedroom (caged or crated) during the student’s absence. Students who are leaving campus for a period exceeding twelve (12) consecutive hours must make prior arrangements to take the animal with them or to board it off-campus for the duration of their absence.
  • While not required, students with service/assistance animals in campus housing are strongly encouraged to identify a back-up handler who will care for the animal in case of an emergency, and to provide that person’s name and contact information to Housing and Residence Life. If an emergency situation will result in the animal being under the care of the back-up handler for longer than twelve (12) consecutive hours, Housing and Residence Life must be contacted as soon as possible. Emergency situations involving students who have service/assistance animals in campus housing will be dealt with on a case-by-case basis.
  • Animals may be “exercised” on exterior areas of campus as long as they are under the control and supervision of the student at all times. However, only animals that also meet the complete and proper federal and state definitions of “service animal” as descried below may be taken to the University residence hall or apartment of other students, or to other areas of campus where programs or services are provided (e.g., food service areas, convenience store, classrooms, outside programs/ activities, etc.) outside of the student’s own residence.
  • The animal is a “service animal” as defined by current Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, and State of Indiana regulations if that animal is specifically trained to do work or perform tasks for the benefit of an individual with a physical, sensory, psychiatric/ mental or intellectual disability; and the work or tasks performed by the animal must be directly related to the individual’s disability. Animals that only provide crime deterrent effects, emotional support, wellbeing, comfort or companionship do not fall under the legal definition of “service animal.” Per ADA regulations, the University reserves the right at any time to ask if the animal is required because of a disability and what specific work or task the animal has been trained to perform. The University also reserves the right to request that the animal be removed from the property if it does not meet the legal definition of “service animal,” if the handler fails to keep it under appropriate control, or if it is not housebroken.

B.25.5.2 Care and Cleaning of the Animal

  • The student is responsible for making sure that reasonable sanitary standards are maintained everywhere the animal is present.
  • The student is responsible for promptly picking up and properly disposing of all animal waste by immediately disposing of the waste in outdoor dumpsters. Animal waste is not to be disposed of in indoor trash receptacles.
  • The student is responsible for feeding and watering the animal within all living areas. If the service/ assistance animal vomits or becomes incontinent, it is the responsibility of the student to clean waste immediately. Service/assistance animals should be kept clean and free from odor at all times.
  • The student is responsible for providing the service/ assistance animal with appropriate veterinary medical care on both an ongoing and an emergency basis.
  • The student is responsible for being knowledgeable of state and local immunization and licensing requirements for their service/assistance animal and for fully complying with those requirements.

B.25.5.3 Community Living

The student is responsible for assuring that the service/ assistance animal does not interfere with the routine activities of University residence halls or apartments. Sensitivity to residents and staff with allergies or to those who fear animals is an important consideration for the student in order to ensure a community environment that supports the individual needs of all who reside and work at the University of Southern Indiana. It also is important for students with approved service/assistance animals in campus housing to notify actual or potential roommates as soon as possible that an animal will be residing in that living unit so that affected students will have a reasonable opportunity to make other arrangements and/or to express their concerns to Housing and Residence Life as described above in B.25.4.

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