Summer 2016 Flex Program
In summer 2016, the University is again providing a special program to allow eligible staff to work a flexible schedule with a four-day work week or other flexible schedule options. Deans, directors and vice presidents will determine whether participation is appropriate for each department and position, and individual employees will decide if they wish to participate. For those staff members and departments who can take advantage of the program, the Summer
Flex Program is intended to promote employee work-life balance and
reward staff for continued contributions to the success of the University.
Who is eligible?
- Full-time twelve-month benefits-eligible support staff and administrators are
eligible to participate in the four-day work week; other flexible schedule
options may be available to support staff because of their hourly pay basis.
- Individual employee participation is voluntary. An employee will be allowed to
maintain his or her regular schedule if he or she prefers.
- Employee participation is not an entitlement; rather, each director or dean,
with approval from the appropriate vice president if applicable, will need to
determine whether a specific position, function or department can achieve its
goals and maintain services and the department’s normal business hours while
allowing flexible schedules.
When will the Flex Schedule be in effect?
This special program will apply to eight weeks during an nine-week period as
- Starts during the work week beginning Saturday, June 4 (with a first work day of
Monday, June 6, for staff with regular Monday through Friday schedules)
- Ends with a final flexible schedule during the work week ending on Friday, August 5, and
- Excludes the week beginning July 2, which are already 4-day weeks because of the
July 4th holiday, and so will remain a 30-hour work week with 7.5 hours
- The final week (July 30-August 5) may not be available due to the proximity to the start of the academic year
What are the advantages of a Flexible Schedule?
Flexible schedules work best when they meet both department/University
operational needs in providing effective services and the needs of employees in
balancing work and personal life. Some advantages of a flexible schedule may
- Enhanced recruitment and retention
- Reduced absences and tardiness
- Improved morale and productivity
- Extended departmental work hours
- Increased cross training for some shared duties and coverage
- Uninterrupted time for creative, repetitive or detail work
What will managers consider in reviewing requests for flexible
Deans and directors will assess whether a particular function and a department
or college can achieve its goals and maintain its business hours while allowing
requested flexible schedules. In the Summer 2016 Flex Schedule Program
Guidelines, managers will find (and employees can review) a checklist of
questions and points to consider in assessing flexible schedule requests.
How do I find out more about the program?
Your manager, dean or director will let you know of any special requirements or
due dates within your department or college. In the meantime, you can review the
Program Guidelines and additional information below.
Summer Flex Program Guidelines
2016 Summer Flex
Employee Request Form