USI Style Guide
This quick reference is for your use in writing University documents. The frequently used items are identified here for your convenience. Please follow the correct style established for USI when preparing items for the Internet, printing, or for other targets.
||(812)464-8600, 812.464.8600, or 812-464-8600, etc.
Noon or noon
Midnight or midnight
|3:00 a.m., 3:00 AM, 3pm, etc
3:30 AM, 3:30AM, 3:30 pm, etc
12:00 PM, 12 p.m., 12 noon, etc
12:00 AM, 12 a.m., 12 midnight, etc.
||Online or online
||On-line, on line, etc.
||Email or email
||E-mail or e-mail
||Web site or web-site
||In most cases, Internet is a proper noun
and should be capitalized.
|Space at end of sentence
||Tom, Dick, and Harry
||Tom, Dick and Harry
|Numbers below and
10, 11, 12, 76, 550, 4,000
ten, eleven, twelve, four thousand…
||Tri-State, tri-state, tri-State, tristate
||the new Rice Library
||Bachelor of Art degree
...a bachelor’s degree in...
|Bachelor’s of Art Degree, etc.
...a Bachelor’s, Master’s, Doctorate in...
|Year w/o apostrophe
||In the 1800s, …
||In the 1800’s,…
|Time, date, location listing
||7:30 p.m., September 17,
2008, in Carter Hall
|September 17th at 7:30pm in Carter Hall
Do not use unnecessary capitalization of words in body text. When writing text for your own area, resist the natural temptation to capitalize words key to your interest but that should not technically be capitalized.
||If noted immediately before a name, capitalize the title:
USI President H. Ray Hoops said in his speech on Friday that…
If noted after a name, do not capitalize the title:
Ray Hoops, president of USI, said in his speech on Friday that…
|Board of Directors
||Board of Directors
The Board of Directors of the Foundation voted to…
board of directors
When the board of directors meets, …
If writing about USI, capitalize the U:
Classes at the University began on…
If writing about one other than USI:
The university in Ohio was on the…
Capitalize when used in full title:
The College of Liberal Arts has a new…
Do not capitalize when stands alone:
The college appreciates of the donation of...
The MBA program is fully accredited.
The instructor for tonight holds an MBA…
John Doe, M.B.A.
Use words that are simple and clear; resist jargon and corporate-speak; write in an active voice.
Use fewer words when directing a reader to a web site. Listing the site is usually sufficient.
Avoid: Please visit us on our web site at www.usi.edu/xxxxxxxxxxx
Try: Visit www.usi.edu/xxxxxxxxxxx
Limit use of the words "please," "that," and "very." Also limit the use of an exclamation (!) point.
Avoid: Please contact us at 812/464-XXXX to update your information!
Try: Call 812/464-XXXX to update your information.
Goudy Standard serif font
Goudy Italic Standard italic font
Futura Standard sans serif font
Futura Italic Standard sans serif italic font
Optima Secondary sans serif font
Note: If Goudy is not available, Times New Roman is an acceptable substitute.
To maintain a consistent identity, USI’s standard fonts should be used on all documents. As much as possible, avoid the temptation to use unusual or stylized fonts.
Documents should contain a maximum of two different fonts, one if using different “faces” of that font will suffice (such as book, bold, italic, etc.).
Never combine more than one serif fonts on the same page, and never combine more than one sans serif font on the same page.
When printing “University of Southern Indiana” on any document, remember the following:
-Upper and lower case
-Always in one single color (all black, all USI blue, all white, etc.)
When using the USI address in documents always spell out “Boulevard,” do not abbreviate.
University of Southern Indiana
8600 University Boulevard (not 8600 University Blvd.)
Evansville, IN 47712
The USI address should appear on the bottom of the back panel of a brochure, preferably immediately under the logo or the bug. The USI web address should appear with the address block as follows:
University of Southern Indiana
8600 University Boulevard
Evansville, IN 47712
All brochures and many other documents should contain an AA/EEO Statement. In some cases the full statement is necessary, but in many cases and where space is an issue, the abbreviated statement is acceptable. Departments must be careful to always reference a current, accurate statement.
Documents submitted to Publishing Services for design/print will be reviewed to determine if the statement is necessary. If clients have not applied the statement and it is necessary, the office will add it and it will then become part of the document.
The abbreviated statement is:
University of Southern Indiana is an affirmative action/equal employment opportunity institution.
The full statement is:
The University of Southern Indiana is an equal employment opportunity/affirmative action employer. It is the policy of the University of Southern Indiana to be in full compliance with all federal and state non-discrimination and equal opportunity laws, orders, and regulations relating to race, sex, religion, disability, age, national origin, sexual orientation, or status as a disabled veteran or veteran of the Vietnam era. Questions or concerns should be directed to the Affirmative Action Officer, USI Human Resources Department, 8600 University Boulevard, Evansville, IN 47712.