University of Southern Indiana

Additional Actions for Risk Reduction

The program director should:

  • Conduct detailed pre-departure orientation program for all participants.

  • Register with the U.S. Embassy in the host country and provide a copy of (1) the On-Site Emergency Contact Information Form, (2) complete travel itinerary and (3) a complete list of all participants and staff.

  • Create an emergency card for each participant and staff member in the host country language that indicates specific contact information and phone numbers in case of an emergency (program director, U.S. Embassy, USI, Access America).

  • Complete detailed on-site orientation regarding all aspects of program that includes cultural and appropriate and inappropriate cultural and social behavior and emergency procedures.

  • Complete information on assembly points, who should go where and when in case of an emergency.

  • Keep list of contacts where each participant is housed and for each excursion, including independent travel.

  • Develop and maintain list of other agencies, missionaries, government offices, private citizens who could be a resource during an emergency (including names, addresses and telephone numbers).

  • Update program Emergency Action Plan while on site.

Documents Required of All Participants

  • Access the participant checklist. The login is the Banner ID number (not social security number), and the password is "world." If the participant is not a USI student or faculty member, a login ID will be provided by the Center for International Programs. Complete the following online forms listed on the checklist:
    1. Personal Data Form
    2. Health Information Form Self-Disclosure

  • Participant Agreement and Release Form 

  • Authorization of Medical or Surgical Consultation/Treatment - signed and notarized (Linda Lefler in the Center for International Programs is a notary public).

  • Proof of health insurance coverage effective for the host country or countries. Property and personal liability coverage is also highly recommended. For more information regarding health issues for travelers, including information on insurance providers, please consult the U.S. Department of State website.

  • Two copies of passport photo page with passport number and expiration date (one copy to be filed with Travel Services, one copy for program director). Information on how to apply for a passport is available from the Center for International Programs or from the U.S. Department of State.

  • Proof of required inoculations, if applicable (see the Center for Disease Control).

Contact Heidi Gregori-Gahan

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