University of Southern Indiana

OneDrive

What is OneDrive?

OneDrive is a storage location in the cloud (Hosted by Microsoft) where you can store your documents, and files. 

What is the purpose of Onedrive?

The benefit of using OneDrive, is that you create, edit, and share your documents from one central location.  You can start a Word document on your handheld device, and save the file to OneDrive.  You can then switch to your computer, open the same file, edit it, and save to OneDrive.  Go into a computer lab, open the same file, edit, save, share.

How do I learn to use Onedrive?

Follow this link for a OneDrive How-to

How do I share a OneDrive folder with multiple people?

First, you need to sign into my.usi.edu and access Outlook.  While in Outlook, click on the icon on the very top left (blue button with white squares).  The blue button will create a drop-down menu, within this menu click "OneDrive"

Next, you will want want to choose the file that you want to share, open the file you want to share.

Next, within the desired file you will click "Share" near the top of the page. 

After clicking on "Share" another drop-down menu will appear.  An option for sharing will appear below.  This option works if you are only entering one name at a time.  To share with more than one person continue to follow the next steps.  To share with multiple people, click the 3 dots at the top of the "Share" drop-down menu,  the option for "Manage Access" will appear.  Click on "Manage Access".

Finally, a menu will appear on the right side of the screen,  at the top of that menu click "Grant Access" and a new window will appear that gives you the option to enter email addresses.  Enter in all of the email addresses that you want to share with and then click "Share". 

IMPORTANT: TO SHARE WITH MULTIPLE ADDRESSES, YOU MUST PUT A SEMICOLON BETWEEN EACH EMAIL ADDRESS.

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