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ILL Policies

(To view policy details, click on the appropriate subheading.)



All currently enrolled USI students and currently employed university faculty/staff may request items through ILL.

All ILL requestors must have a current MyUSI account in order to be authenticated in ILLiad, the ILL management software used by Rice Library.

Students with overdue materials or library fines in excess of $5.00 will not be able to use ILL until fines/overdues are cleared.

Faculty members must return overdue materials before requesting additional ILL materials.


Types of Requests

LOANS - Books, media, and other items loaned to USI patrons with the expectations that they will be returned after use.

COPIES - Copies of articles delivered electronically to USI patrons to their ILLiad account.

Only items not currently owned by Rice Library should be ordered through Interlibrary Loan.

Requests for textbooks and some popular materials are not processed.


Requesting Items

All ILL requests must be submitted via ILLiad.

USI Patrons may submit up to 75 ILL requests per academic year without paying a processing fee. Fall, Spring, and Summer sessions constitute one academic year.

Each request in excess of the yearly limit will be assessed a $5.00 processing fee, which must be paid prior to processing the ILL request.

Most requests are processed within three working days after the ILL unit receives them, but requests that require extensive searching may take up to five days.


Delivery and Pickup Expectation

Generally, print items take 3 to 21 days, articles take 3 to 5 days.

Books and media materials not picked up at the Checkout desk within 14 days are returned to the lending library.



Requests occasionally incur out-of-network or copyright fees.

In these cases all eligible ILL users are asked to pay the fee before the request is processed.

ILL users will be contacted via their USI email account when a request requires payment.

Patrons may re-submit request raising their maximum amount due to meet the fee requirements.

Fees may be paid at the Circulation Desk or a check may be sent directly to the ILL Unit.

Upon payment, the ILL request will immediately be processed.



Some libraries place restrictions on materials such as, "library use only," "no renewals," "no photocopies."

The ILL Unit will notify patrons in advance if there are restrictions.

The ILL Unit reserves the right to deny requests if deemed inappropriate.


Overdue Items

Overdue ILL notices are sent by email every Wednesday. Before the item is overdue, patrons receive a courtesy notice indicating its upcoming due date.

The first overdue notice is sent when the item is 1-7 days overdue.

The second notice is sent when the items is 8-14 days overdue.

  • A non-refundable $20.00 processing fee per overdue item is also added to the patron's library account.
  • Patron receives a letter containing thenotice of fines/fees.
  • Patron's Banner account is blocked, and the patron will be unable to register for classes.
  • All of the patron's Rice Library privileges are blocked until the ILL item is returned/replaced and all associated fees cleared.

If the patron does not return the item, the replacement fee is added to their library account, and subsequently receives another notice of fines/fees.


Still have questions?

Contact the ILL unit: (812)465-1683, libill@usi.edu

Note: Requests for textbooks are not processed.