Friday, September 22, 2006
From the Business Office: Handling University cash
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Pursuant to the directive of the University president, the only authorized agent to control, account for and safeguard cash at the University of Southern Indiana is the Business Office. Specifically, this office is responsible for collecting fees and other income; making all fee refunds; invoicing third parties; preparing bank deposits; issuing petty cash disbursements; issuing change funds to authorized units; and assessing student fees. Under no circumstances is an employee to accept money in the name of the University without properly recording the income with an official University Receipt. A receipt will be issued by the Cashier’s Office for all cash received except for cash received by approved satellite operations. This also includes any payments or plans to receive payments electronically via the World Wide Web. In addition, no University employee or department is to invoice any third party without said invoice being processed first through the Business Office. Departments that have been approved to accept money are required to issue receipts and make daily deposits. These departments are responsible for maintaining their own receipt subsidiary record on forms that have been approved by the Bursar. Loss of any funds should be reported immediately to the Cashier’s Office and to the University Security Department. Questions relative to cash control procedures should be addressed to the Bursar at 812/464-1842. |
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