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August 24, 2004
Approved minutes

Present: Debbie Clark, Christine Crews, Donna Hopf, Pam Van Vorst, Sheree Seib, Terri Schaefer, Linda Harmon, Christina Jines, Dan Rodgers, Lurretta Daugherty, Carol Diedrich, Yvonne Floyd, Jalane Weber, Shannon Hoehn, Darlene Fisher and Julie Bordelon

Debbie Clark called the meeting to order at 2:05pm.

A motion to approve the minutes from the 6/30/2004, Staff Council meeting and the 7/27/2004, retreat minutes were made by Terri Schaefer and 2nd by Sheree Seib.

COMMITTEE REPORTS:
     Employee Relations: Shannon Hoehn reported on the Giving Tree timelines and a copy of her notes are attached. Also the committee was asked if anyone had a large locked area to store and organize the gifts. Darlene Fisher suggested using the previously occupied Human Resource space and Linda Harmon was going to check if it could be used.
Jalane Weber investigated to see if USI could have group seating/activities/etc., at the basketball game between USI and UE on 11/6/04. Since it is UE’s home game, they have preference in the stadium. In result, a tailgating party was suggested outside in the parking lot which is open to the public. Donated hot dogs, chips, drinks, and prizes would be given before the game between 5pm and 6:30pm so as to be inside for the tip off at 7:05pm.
Have a food drive? A suggestion was made of listing needed items in the newsletter: canned meats, disposable diapers, paper goods, dry cereals – contact Jeanne at 1807.
Do we want to keep the Adopt A-Spot?
Begin plans to assist booths at the Spring Fest, which will be separate from the employee picnic.
Add website to the newsletter.

     Economic Benefits: Angie Brawdy, Human Resources, attended the last subcommittee meeting and agreed to assist in providing information on employee benefits. She will investigate how to start a short term disability option for January’s enrollment of the employee paying half and USI paying half of the premium. Also fine tuning the education benefit of possibly adding a discount on textbooks for employees taking classes, and re-evaluating the shift differential hourly pay and merit/wage increase.

     Nominating Committee: Nothing to report.

NEW BUSINESS: Nothing to report.

OLD BUSINESS: Discussion of positive and negative feedback of the recognition luncheon. Positive responses included: the food was good; more employees and co-workers attended than previous evening dinners; luncheon was not a money issue but for recognition purposes. Negative responses included: a personal guest cannot attend during the day; featured employees felt loss of recognition dinner having it mixed with employee luncheon; the meal was the same as what the guests received. A suggestion for improving next year’s event was to have the honored guests come early for a unique recognition. The newsletter could show the statistics of increased attendance and explain the benefits of mixed events.

DISCUSSION/ANNOUNCEMENTS: The United Way Day of Caring was announced. A question was asked if donated time to a specific group such as the Boy Scouts, could be counted as a employee donation for our USI drive. Darlene Fisher explained USI has a goal as a group effort, and an individual volunteering on their own has a separate goal. Employees are asked to contribute since more can be accomplished in a group and at a department level.
There was not an announcement for the “Bring your daughter/son to Work Day”, and employees wanted know why USI did not participate in this community day. There seemed not be problem of having next year employees with participating children to be able to accompany their parents to USI.
The staff was thanked for their cooperation in the focus groups attended August 12, 2004.
Human Resources is feeling the pressure from Banner training, and running two systems for year end benefit preparations. Darlene Fisher asked for patience and urged staff representatives to ask employees to complete flex plans, timesheets and recaps to save time for the HR staff.
The new Board of Trustee Members are Mark Krahling and Troy Netherly.
Next meeting September 29, 2pm in UC 214.

ADJOURNMENT: Motion for the meeting to be adjourned was made by Lurretta Daughtery and 2nd by Carol Diedrich.