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June 19, 2002
Approved Minutes

Present: Karen Anderson, Don Broshears, Debbie Clark, Darlene Fisher, Mandi Fulton, Michelle Hermann, David Huebner, Chris Jines, Sandi Migonis, Rose Scruggs, Jalane Weber, Mary Alice Weigand, Janet Johnson, Melissa Burch and Terry Martin

Recorder: Linda Dillbeck 

Debbie Clark called the meeting to order at 10:05 a.m.

1)      Approval of Minutes

i)        May 29, 2002, minutes were approved with corrections.

ii)       Motion to approve by Rose Scruggs and seconded by Mary Alice Weigand.

2)      Committee Reports:

i)        Nominating Committee Annual Report

(a)    Rose Scruggs presented the year-end report in writing, which is attached.

(b)   Rose stated that one person should be elected to a one year term next year to balance out the seats.

ii)       By-Law Committee Annual Report

(a)    Rose Scruggs presented  the year-end report, which is attached

iii)     Economic Committee Annual Report

(a)    Don Broshears presented a summary of  the year-end report, which  is attached.

iv)     Employee Relations Committee Annual Report

(a)    Karen Anderson passed out the year-end report to the Staff Council members at the meeting.

v)      Staff Council Annual Report

(a)    Debbie Clark passed out the year-end Staff Council report.

3)      New Business

i)        Darlene Fisher presented certificates in appreciation for serving on the Staff Council to: Debbie Clark, Chris Jines, Michelle Herrmann and Jalane Weber.          

ii)       Debbie Clark reminded us that News and Information Dept. needs to take a photograph of the new staff council members to be added to the web-site.

iii)     Don Broshears raised a concern about calling 911 on campus. HR will look into this.

iv)     After discussion it was suggested that a review of the emergency system now in effect is needed.

4)      Old Business

i)        Traffic Flow Committee Report

(a)    Dave Huebner and Don Broshears gave a summary of the traffic survey. The survey analysis is available for review at the library.  Dave Huebner, Don Broshears and Debbie Clark also have a copy for review. A final report including recommendations will be given to the staff council to evaluate.

ii)       Mandi Fulton said the Staff Council Retreat is scheduled for July 31, 2002. Location will be in the University Conference Center, (room to be announced).  Either sub sandwiches or pizza will be on the menu for lunch. 

iii)     Darlene Fisher stated that Dr. Ruble and Cindy Brinker will be available for a 1:30-2:30 p.m. presentation.

iv)     Debbie Clark reported she talked to Barry Hart and  the parking tags will not be required this fall semester. The students in campus housing will be given an adhesive tag for their vehicle.

v)      Report from the Director of Human Resources:

(a)    Darlene Fisher congratulated the council on the success of the staff picnic. She stated due to the fiscal year end it is important to turn in any invoices as soon as possible.

(b)   Darlene Fisher  brought us up to date on Office XP training. No internal trainers are available; therfore, the sessions will be presented by outside trainers. Linda Cleek will send an email when she has secured the trainers and scheduled the sessions. Darlene also indicated that it was suggested to have peer-led trainings. Perhaps, another employee has learned how to do mail merge or Excel spreadsheets and can share that information.

(c)    Darlene indicated that the Staff Council budget proposal has been turned over to Cindy Brinker and Dr. Ruble. The budget committee is continuing to review what money is left to roll over to the 2003 budget. No final determination on the Staff Council budget proposal  is available at this time. Darlene will send an official notice when it is available to the Staff Council Chair.

(d)   Darlene responded to the question of individual contributions to the Perf Account. It is suggested that an employee contact Perf directly and ask for assistance in determining if  the additional contributions   will be a benefit or disadvantage. When the first employee comes forward with a definite request to make the additional deductions, Human Resources will establish an open enrollment period and make the necessary forms available.

5)      Adjournment

i)        The meeting was adjourned at 11:20 a.m.

(a)    Karen Anderson made the motion to adjourn.

Seconded by Dave Huebner.