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Staff Council
Approved Minutes
November 28, 2001

Present: Karen Anderson, Brandi Bauer, Melissa Burch, Debbie Clark, Darlene Fisher, Mandi Fulton, Kim Greenlee, Jamie Heeke, Michelle Hermann, David Huebner, Chris Jines, Jo Ann Lamar, Sandi Migonis, Rose Scruggs, Lois Stevens, Sally Townsend, Jalane Weber, Mary Alice Weigand

Recorder:         Jamie Heeke

I.                    Call to order

Debbie Clark called the meeting to order at 10:06 am.

II.                 Approval of Minutes

August minutes were approved with changes.

Motion to approve was made by Stevens and seconded by Townsend.

III.               Committee Reports

a.       Economic Benefits Committee – Don Broshears

1.   The committee did not meet this month, therefore no report.

b.      Employee Relations Committee – Lois Stevens

1.   The committee met November 14, 2001.

2.   Stevens asked Jo Ann Lamar to serve on the committee to replace Phyllis Oeth.  She accepted the role.

3.   Staff Council will continue to weed/water the adopt-a-spot until the first freeze.  Don Fleming will then take over and winterize the area.  Don will notify Staff Council in the spring when it is ready to plant.

4.   Barbara Goodwin has been busy with the web page.  The new link is up and working. 

5.   “Family Day with the Eagles” will be Saturday, December 15, 2001.  There will be 200 tickets available on a first request basis.  The employees must be present to win door prizes.  The drawing will be during half-time of the men’s game.

6.   The incentive program has taken the back burner due to the giving tree.

7.   The Giving Tree has gone from famine to feast.  There are several ornaments left on the trees.  Brandi Bauer will send a campus-wide e-mail as a reminder of the Giving Tree.

c.       By-Laws – Rose Scruggs

1.      No report.

IV.              Old Business

a.       Rose Scruggs made a motion to suspend the term of office limit and accept the election results of the July 2001 meeting making Debbie Clark Chair of Staff Council due to the criteria stipulated in Article IV, Section 3 of the Staff Council Bylaws, in that there was no other candidate other than the incumbent, Debbie Clark is willing to stand for election.  Anderson seconded the motion.  Clark called for a vote and the motion passed unanimously.

b.      Clark reported on the Sam’s cards.  Employees can become members of the Sam’s Club because they are employees of the University, but there are no discounts on the purchase price.

c.       Clark reported on the Parking/Roadway Committee.  The one-way road is scheduled to open today, but may be delayed due to the rain.  She asked the committee to prioritize some issues.

V.                 New Business

a.       Chris Jines posed a question to Staff Council on behalf of a fellow employee.  She asked, “When an employee transfers to a higher level, does the pay increase accordingly?”  Darlene Fisher responded Molly McConnell, Assistant Director of Human Resources, does this calculation.  There is no set standard, she looks at several factors including the budget, the years of service, history of increases, etc.  Fisher encouraged the employee to contact Molly directly.

b.      Brandi Bauer reported she is on a recycling committee.  This committee would like to have everyone be more aware of the recycling on campus.  Make sure there is no trash in the recycling bins.  The committee is discussing several ideas to increase recycling on campus while keeping it easy and convenient for employees.

VI.              Discussion/Announcements

a.       Today there is a retirement reception for “Champ,” Jim Douglas, in the Varsity Club room from 3:30 to 5:30.

b.      Fisher reported Officer Larson did a fabulous job.  There were about 100 employees and a few guests who attended.  She hopes to have him back in late spring or early summer.

c.       Fisher reported Web for Employees will be in production at the beginning of 2002.  Employees will be allowed to change their address, add/delete/change dependents, view their paycheck history, view their tax status, and view their current benefits.  The goal is to not print direct deposit stubs in the future.

d.      Clark informed Staff Council they are to interview Bob Ruble for the Vice President for Business Affairs position at 2:00 p.m. on Monday, December 10, 2001.  It should take a half an hour and Clark will forward his resume to the Council for review.

e.       The next meeting is Wednesday, January 30, 2002.

VII.            Adjournment

The meeting was adjourned at 11:04.  Migonis made the motion to adjourn and Bauer seconded the motion.