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Present:            Karen Anderson, Don Broshears, Melissa Burch, Debbie Clark, Darlene Fisher, Mandi Fulton, Jamie Heeke, Michelle Hermann, David Huebner, Sandi Migonis, Phyllis Oeth, Rose Scruggs, Lois Stevens, Sally Townsend, Jalane Weber, Mary Alice Weigand 

Recorder:         Jamie Heeke 

I.                    Call to order 

Debbie Clark called the meeting to order at 10:03 am. 

II.                 Approval of Minutes 

August minutes were approved with changes.

Motion to approve was made by Stevens and seconded by Townsend. 

III.               Committee Reports 

a.      Employee Relations Committee – Lois Stevens

1.   Stevens reported the committee is working on the Giving Tree.  Currently there are no families, but the committee is continuing to follow through.  Darlene Fisher sent out an e-mail to a few individuals inquiring about families.

2.   The December 15^th basketball game will be for Staff Council.  The information will be out by the November meeting.  

b.      Economic Benefits Committee – Don Broshears 

1.   The committee met October 30, 2001.  Broshears reported the committee is gathering information for the proposal.  An action plan has been established.   

c.      By-Laws – Rose Scruggs 

1.   President Hoops approved the by-laws.  Broshears made a motion to approve the by-laws as amended.  Huebner seconded the motion.  Motion passed unanimously. 

IV.              Old Business 

a.      Clark reported the Ambassador Program has been passed to her.  She needs 2-3 more volunteers.  Dave Huebner, Lois Stevens, Sally Townsend, and Jalane Weber volunteered.   

V.                 New Business 

a.      Karen Anderson commented how nice the lake looks.  It would also be nice to have benches and picnic tables around.  She suggested Staff Council send a proposal to the Physical Plant.  Red, white and blue lights would also be nice for the night-time. 

b.      Clark reported on the resolution procedure for deceased employees, retirees, and students.  If anyone involved at the USI campus passes away, the Advancement office sends a University wide e-mail, and notify the Shield and the radio station with an expression of sympathy.  A representative from the University will attend the funeral and give an expression of sympathy.  A resolution will be drafted by Staff Council, Faculty Senate, or SGA, depending on the person.  The resolution will then be read at the specific group’s meeting and a copy of the resolution will be sent to the family. 

VI.              Discussion/Announcements 

a.      Fisher reported she met with Cindy Brinker concerning the Smoking Committee proposal.  She received positive feedback.  It will be sent to the Administrative Council for their approval. 

b.      Fisher reported the USI Employee Handbook revisions did go out.  Janet Johnson is converting the handbook to Microsoft Word so that it can be placed on the web..  This will reduce paper cost when revisions are made.  When the Handbook is available on the Internet, there will be communication from Human Resources to the employees. 

c.      Officer Larson will be on campus Monday, November 19, 2001 from 8:00 p.m until 11:00 p.m. and then again on Tuesday, November 20, 2001 from 9:00 a.m. until 12:00 p.m. doing a seminar on workplace violence. 

d.      Fisher also reported the Ambassador program and the Advanced Connections program has been added to the President’s report for the Board of Trustees meeting. 

e.      Richard Schmidt needs a formalized proposal concerning the Employee Recognition Program.  He also wants it to be added to the budget.  Dave Huebner is creating a nomination form.  Several ideas were discussed.  

f.        Fisher announced the health insurance renewal rates will be presented to the Board of Trustees.  Open Enrollment is November 2, 2001 through November 21, 2001. The Health Insurance Committee will be reconvened in the next 4-5 months. 

g.      An update by Clark was given to the Council concerning the parking committee.  Lot D is now open to anyone.  There are no assigned lots for anyone.  Safety is the key issue.  Fisher commended the responsibility of the Committee. 

h.      Phyllis Oeth announced the United Way Campaign went a little over their goal of $40,000 this year. 

i.        Oeth also announced this was her last meeting.  She has accepted the Manager of Conference and Meeting Planning, an administrative position. 

j.        The next meeting is Wednesday, November 28, 2001. 

VII.            Adjournment 

The meeting was adjourned at 11:15.  Huebner made the motion to adjourn and Weber seconded the motion.