University of Southern Indiana

Active Military Policy

Policy Concerning Students Called to Active Military Duty

This policy applies to students who, at the beginning of a semester or term, are members of the National Guard or a reserve component of one of the military services, and who are called to active military duty during that semester or term.

Upon submission of official mobilization orders and a form or letter requesting withdrawal from classes, the following will occur:

A. Students called to active military duty during the first half of the semester or term will be officially withdrawn from classes and awarded a full refund of course fees.

B. Students called to active duty during the last half of the semester or term may:

1. withdraw and receive a full refund of course fees for the semester as listed above; or

2. request incomplete grades in their courses. Course requirements for classes granted an incomplete by the instructor must be completed within one calendar year following the end of the tour of duty or the course grade will revert to the tentative grade assigned or a "W" (withdraw).

C. Those students living in University housing will have their charges for room and meal plans prorated to the date their contract is terminated. All cancellation charges will be waived. The housing deposit will be refunded provided there are no damages to the residence.

D. Those students receiving financial aid will be subject to the refund policies as provided by agencies sponsoring the aid.

E. Textbooks may be returned to the USI Bookstore (accompanied by current semester receipt or proof of purchase from the USI Bookstore) for a full refund of the cost of the textbooks.

F. Upon return from active duty, the student should contact the Office of Veterans' Support Services for procedures to readmit and resume their studies.

Contact Joel Matherly
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