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Vehicle Rental Procedures

The University of Southern Indiana has negotiated rates with two local rental agencies, Budget and Enterprise. In order to reserve a rental vehicle, complete a Vehicle Request Form online at Vehicle Request Form.  You will be asked to provide the following information:

A University Travel Authorization Form, if required, must be completed and approved prior to making a vehicle reservation. A confirmation will be sent to the requestor after all details have been completed.

At the reserved time in the Physical Plant, the driver may pick up a travel packet containing reservation information, a credit card for purchasing gasoline, and a key to the rental vehicle. The driver will be asked to sign a Vehicle Registration Form. This form has a signature space that confirms the driver has a valid license, is at least 21 years of age, and understands that only authorized drivers may operate the vehicle. All drivers will be asked to present their license at the time of pick up. All reserved vehicles will then be picked up and returned to a designated location in Lot “I”. At the completion of the trip the vehicle must be returned to campus with a full tank of gasoline. Failure to return full will result in an additional charge per gallon from the rental company. Deposit the travel packet in the drop box labeled “PACKETS” and the key in the drop box labeled “KEYS”. A Chargeback statement will be sent to the requestor of the vehicle within a few days following the completion of the trip.

For questions regarding vehicle rental, contact: by email Facilities Operations and Planning - Vehicle Reservations. or by calling 464-1700

Employee Responsibility

Employees are expected to operate rental vehicles in a safe and responsible manner. However, if a driving offense or accident occurs, the employee should take the appropriate actions to minimize inconvenience and/or avoid a fine/suspension of driving privileges by the state of Indiana. For questions regarding this procedure, contact Human Resources. If you no longer need a reserved vehicle, please notify Vehicle Reservations as soon as it is known. Failure to notify Vehicle Reservations 24 hrs in advance, may result in being charged one “daily” rate. .

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