USI » Office of the Registrar

For Parents

The Office of the Registrar is responsible for maintaining student academic records. The information provided on these pages is provided as a tool to answer your general questions and to guide you in discussions with your student. The information is not intended to include all academic policies and procedures.

Can I access my student's academic records? At the post-secondary level, parents have no inherent right to access or inspect their student's educational records. The right of access is limited solely to the student.

Can I receive my student's grades? Mid-term grades, final grades, transcripts, and other indicators of classroom performance are examples of the confidential information that make up part of a student's educational record. This information is protected under the Family Educational Rights and Privacy Act (FERPA); parents do not have access to it unless the student chooses to provide the information. Students can view their semester grades and unofficial transcript online via myUSI, and share the records with a parent if they choose to do so. If an official transcript is needed, the student can submit a transcript request.

Footing the bill It can sometimes be hard to accept the fact that a parent's choice to pay for their student's education does not supersede the student's right of academic privacy. Even when a third party is financing their enrollment, the right of access still remains with the student. However, an open line of communication can help facilitate the exchange of information between parent and student.

Tuition and Fees (rates for tuition, parking, housing, meals, etc)

Financial Assistance (grants, loans, federal work study, etc.)

Bursar/Cashier (billing, USI Express Pay, payment plan)

How can I receive an Enrollment Verification for my student? There are times when formal verification of a student's enrollment, GPA, or a degree earned is needed (for a student loan deferment, good student insurance discounts, coverage on parents' insurance, potential employment, etc.). USI participates in the National Student Clearinghouse, providing enrollment data that is accessible by various loan companies for the purpose of loan deferments. If an enrollment verification is needed for another purpose, the student must initiate the request and authorize the release of their information.

Policies and Procedures	General Information
Class attendance	5-year academic calendar (PDF file)
Class load	Academic advising
Classifications (freshman, sophomore, etc)	Athletics
Course numbers	Bookstore
Course repeat policy	Campus events calendar
Directory Information	Career Services and Placement
Grading system	Class schedules (PDF files)
Grade point average	David L. Rice Library
Graduation requirements	Food Services (dining, meal plans)
Honors list	Parents & Families Association
Progress reports (mid-term deficiencies)	Recreation and Fitness Center
Schedule changes (add/drop)	Residence Life (University housing)
Standards of progress (good standing, probation, dismissal)	Student Development Programs (clubs and organizations)
Student rights (FERPA)	Student Health Center
Transfer credit policy	The Shield (student newspaper)
Withdrawal from the Semester/Term	USI Bulletin
	USI Distance Education
	USI News (press releases and other publications)

8600 University Boulevard - Evansville, IN 47712-3596 - 812/464-8600