University of Southern Indiana

Withdrawal - Summer Sessions

A withdrawal is when you drop all courses within a particular summer session (First Summer, Second Summer, Third Summer).  For information on a Fall or Spring Semester Withdrawal, click here.

NOTE: If you add and/or drop classes but will still be enrolled within that summer session, you'll complete an Add/Drop. If you are enrolled in any special length courses that have already ended at the time you wish to withdraw from that summer session, you must complete an Add/Drop.

If you have any questions about what process to follow, the Registrar's Office for assistance.

Withdrawal from a Summer Session

If you must withdraw from the semester/term, you must do so officially by the procedure outlined below. If you do not assume this responsibility, you may jeopardize your record with the possibility of incurring an "F" in a course not properly dropped. Merely not attending a course does not automatically remove the course from your record.

Students are responsible for their enrollment!  Effective fall 2006, enrolled students must take action to drop/withdraw themselves from any classes. The University no longer cancels students' classes for failure to settle their account.

Refunds
If you drop or withdraw from one or more standard-length course through the first two days of First or Second summer (first day of Third Summer), you will receive a 100 percent credit; during the third or fourth day of First or Second summer (second day of Third Summer), a 75 percent credit. During the fifth or sixth day of First or Second summer (third day of Third Summer), a 50 percent credit; and during the seventh or eighth day of First or Second summer (fourth day of Third Summer), a 25 percent credit.* No refund will be made thereafter. Refund checks, if applicable, will be issued by the Bursar’s Office subsequent to the refund period. Refer to the refund schedule for specific dates.

Procedure
After priority registration and through the first two days of First or Second Summer (first day of Third Summer), students may withdraw online via myUSI, using the Add or Drop Classes function (refer to the Schedule of Classes for Web registration details). Computer stations are also available in the Registrar's Office for students who need assistance with the withdrawal process.

Beginning the third day of First or Second Summer (second day of Third Summer) through 4:30 p.m. on the last day of class before the final exam*, students may withdraw from the semester at the Registrar's Office by submitting a Withdrawal form.

Signatures
Beginning the third day of First or Second Summer (second day of Third Summer)*, the student’s signature is required for all withdrawals. Additional required signatures are listed below. The student is responsible for obtaining all required signature(s) before submitting the Withdrawal form for processing. Until all steps in the procedure have been completed, the student will remain enrolled in their current schedule.

Withdrawal
(dropping all classes)
New freshmen and degree-seeking
undergraduates with fewer than
30 earned hours
Dean of college or authorized designee
Undergraduates with 30 or more
earned hours, non-degree-seeking
students, and graduate students
Dean of college or authorized designee
  • Online Learning students (those enrolled in a USI course with a section number beginning with an 'N') who are unable to visit campus to obtain the required signature in person may obtain approval via email. The dean/authorized designee must send the email from their USI account and must include the student's full name, student ID#, and relevant course IDs and CRNs they are approving the student to withdraw from. The approval email should be submitted along with the Withdrawal form (or emailed to registrar@usi.edu). A Withdrawal form with the student's legal signature is still required.

Grading
Classes dropped prior to the end of the 100 percent refund period will not be retained on the student's academic transcript and no grade is recorded. Classes dropped via the Withdrawal procedure beginning the third day of First or Second Summer (first day of Third Summer) through the third week of First or Second summer (through the twelfth day of Third Summer)* will be dropped "without evaluation." The dropped course(s) will be retained on the student's academic transcript and the student will receive a grade of W for the dropped courses. Classes dropped via the Withdrawal procedure beginning the fourth week (thirteenth day of Third Summer)* through the last day of class before the final exam will be dropped "with evaluation." The dropped course(s) will be retained on the student's academic transcript and the student will receive a grade of W if passing at the time the course is dropped. However, if failing at the time the course is dropped, the student may receive a grade of F. *See note below regarding the drop/refund schedule for courses that meet other than the standard length.

Financial Aid
If a student receives financial aid but is unsure of the impact a Withdrawal will have on that financial aid, it is recommended that the student contact Student Financial Assistance prior to the withdrawal. Students with a Stafford Loan must complete an exit counseling session when withdrawing from the semester. Failure to complete the exit counseling session will prevent the release of the student’s academic transcript.

Additional Steps
If you live in University housing, contact the Residence Life office (O'Daniel North) to properly check out. If you have a meal plan, contact Food Services (UC lower level) to cancel your plan. If you owe money to the University, settle your account at the Cashier's window (OC lower level); an unpaid balance will prevent the release of your academic transcript.


* The typical summer course length is five weeks in First and Second summer, four weeks in Third summer, although a variety of course lengths may be offered. Summer courses meeting other than the standard length, including cross-term courses, have different drop/refund/grading dates. Refer to the refund schedule or contact the Registrar's Office with questions; 812-464-1762 or 800-467-1965 (#3). Online add/drops or withdrawals for special length courses can only be processed through the course's 100 percent credit period (but no later than the first two days of First or Second Summer/first day of Third Summer, whichever comes first). Thereafter, students must submit the appropriate form to the Registrar's Office for processing.

Transactions must be completed by 4:30 p.m. (Central Time) on the final day of any registration, add/drop, withdrawal, or refund period.

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