University of Southern Indiana
Summer Session Withdrawal

A withdrawal is when you drop all courses within a particular summer session (First Summer, Second Summer, Third Summer).

If you add and/or drop classes but will still be enrolled within that summer session, you'll complete a schedule revision. If you are enrolled in any special length courses that have already ended at the time you wish to withdraw from that summer session, you must complete a schedule revision.

If you have any questions about what process to follow, the Registrar's Office for assistance.

Withdrawal from a Summer Session

If you must withdraw from the semester/term, you must do so officially by the procedure outlined below. If you do not assume this responsibility, you may jeopardize your record with the possibility of incurring an "F" in a course not properly dropped. Merely not attending a course does not automatically remove the course from your record.

Students are responsible for their enrollment! Effective fall 2006, enrolled students must take action to drop/withdraw themselves from any classes. The University no longer cancels students' classes for failure to settle their account.

Refunds and Procedure
If you drop or withdraw from one or more courses through the first two days of a summer session, you will receive a 100 percent credit; during the third or fourth day (thrid day for Third Summer), a 75 percent credit. During the fifth or sixth day (fourth day for Third Summer), a 50 percent credit; and during the seventh or eighth day (fifth day for Third Summer), a 25 percent credit.* No refund will be made thereafter. Refund checks, if applicable, will be issued by the Bursar’s Office subsequent to the refund period. Refer to the refund schedule for specific dates.

  1. Through the first two days of a summer session, 100 percent credit*: After early registration and through the first two days of a summer session, students may withdraw from all classes online via myUSI, using the Add or Drop Classes function (refer to the Schedule of Classes for Web registration details). Computer stations are also available in the Registrar's Office for students who need assistance with the withdrawal process. Students may also withdraw from the term in person at the Office of the Registrar; only the student's signature is required.
     
  2. Beginning the third day of a summer session, through 4:30 p.m. on the last day of class before the final exam (75 percent credit or less*): Online withdrawals are not available beyond the first two days of a summer session*. Students may withdraw from the term in person at the Office of the Registrar by submitting a Withdrawal From All Classes form. The student’s signature is required, as well as the signature of the Academic Dean of the student's major. A completed withdrawal form will also be accepted by fax to 812-464-1911. Until all steps in the procedure have been completed, the student is still enrolled in their courses.

Grading
No grade is recorded for classes dropped prior to the third day a summer session*. A student who completes a Withdrawal From the Semester/term procedure beginning the third day through the third week of First or Second summer (through the twelfth day of Third summer)* will receive the grade of "W" for all courses dropped. Students who complete the Withdrawal From the Semester/Term procedure starting the fourth week (thirteenth day of Third summer)* through the last day of class before the final exam will receive the grade of "W" if passing at the time of withdrawal. However, if failing at the time of withdrawal, the student may receive a grade of "F".

Financial Aid
If a student receives financial aid but is unsure of the impact a Withdrawal From the Semester/Term will have on that financial aid, it is recommended that the student contact the Student Financial Assistance Office prior to the withdrawal. Students with a Stafford Loan must complete an exit counseling session. Failure to complete the exit counseling session will prevent the release of the student’s academic transcript.

Additional Steps
If you live in University housing, contact the Residence Life office (O'Daniel North) to properly check out. If you have a meal plan, contact Food Services (UC lower level) to cancel your plan. If you owe money to the University, settle your account at the Cashier's window (OC lower level); an unpaid balance will prevent the release of your academic transcript.


* The typical summer course length is five weeks in First and Second summer, four weeks in Third summer, although a variety of course lengths may be offered. Summer courses meeting other than the typical length, including cross-term courses, have different drop/refund/grading dates. Refer to the refund schedule or contact the Registrar's Office with questions; 812-464-1762 or 800-467-1965 (#3). Online schedule changes or withdrawals for special length courses can only be processed through the course's 100 percent credit period (but no later than the first two days of the session, whichever comes first). Thereafter, students must submit the appropriate form to the Registrar's Office for processing.

Transactions must be completed by 4:30 p.m. on the final day of any registration, schedule revision, withdrawal, or refund period.


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  • 8600 University Blvd.
  • Evansville, IN 47712
  • 812-464-8600
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