College of Science & Engineering: Mathematics Department-Attendance Policy

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Attendance Guidelines for Students - Math 100, Intermediate Algebra Redesign

Attendance

Students will attend class 150 minutes per week, 50 minutes in the required weekly Focus Group and 100 minutes at times of their choice in either OC 2004 or SC 3225. Attendance for the weekly Focus Group and the two additional required classroom hours will be verified by ACCUTRAC. Students may spend more than 150 minutes per week in the classrooms and total time logged will be tracked. Students should monitor their accumulated time to ensure that they are not falling behind in required attendance time; however, the instructor’s record taken from the ACCUTRAC report and adjusted for sign-out failures will be the official time record.

In order to maintain weekly contact, 50 minutes each week must be the assigned Focus Group. Students who miss more than 3 Focus Groups will be administratively withdrawn from the class. Students must also maintain their accumulated logged time within 150 minutes of the required total time throughout the semester. Students who fail to log the required 150 minutes in the classroom one week may make up the time the following week and are encouraged to maintain ‘banked’ time in order to stay out of a deficient status. When a student’s accumulated time falls more than 150 minutes below the required total, administrative withdrawal procedures will be initiated. When a student misses Focus Group they should still log 150 minutes in the lab that week in order to maintain their total required within the allowed parameters. An absence from Focus Group cannot be ‘made up’ but the weekly time requirement must still be met.

When a student misses their 4^th Focus Group or falls more than 150 minutes behind in total classroom time logged, the instructor will send an e-mail to the student and to the Academic Coordinator in the Department of Mathematics initiating the administrative withdrawal process.

For each Focus Group you miss, you should obtain documentation for that absence and keep it in case you exceed the maximum number and it is needed for the appeal process. (See below for the types of documentation that are acceptable.) All such documentation will be submitted by the student to the Department of Mathematics (SC 3255) at the time of the appeal. All absences from class are included in the total reported to the Academic Coordinator. This includes absences due to university-sponsored activities, such as participation in athletic events, field trips, etc. The documentation for each absence will be reviewed during the appeal process and a determination made at that time. It is your responsibility to plan ahead if you know that you will need to miss class for an event that may not be excused or for which you will be unable to obtain documentation.

Notification

· Using USI email accounts you will be notified by your instructor that you have one week from the date of the email to make up any deficiency or supply documentation.

If you have exceeded your absences in your focus group you will need to provide documentation for those absences.
If you have fallen more than 150 minutes below the required total time you will have one week to become current. If you are providing documentation it must show that you were incapacitated for an extended period of time. A doctor’s appointment for one day is not sufficient.

If you have not completed the requirements within that one week time, you will be notified that you are being withdrawn from the class in an email from the Academic Coordinator.

· You will have 24 hours* from the time the Academic Coordinator sent the email to appeal, not counting weekends or holidays. Your appeal should be sent in an email to the Department of Mathematics at Mathematics@usi.edu. Failure to read your e-mail is not an acceptable excuse for missing this deadline. You MUST continue attending class during the appeal process.

Appeal

· Once the Department of Mathematics has been notified that an appeal will be made, you should submit your documentation as soon as possible, but no later than 1 week following your notification. Only written documentation will be accepted. For example, if you were ill, you need a doctor’s note; if you had jury duty, you need verification from the courts; if you attended a funeral of a relative, you will need the obituary notice; if you had an automobile accident; you will need a copy of the accident report. The Chair of the Department of Mathematics will make the final decision regarding all appeals.

· If your appeal is approved, you will continue attending the class and the process for administratively withdrawing you from the course will end.

· If, however, the appeal is denied by the Chair of the department, you will have 24* hours from the time that you were notified to inform the Associate Dean of the Pott College of Science, Engineering, and Education that you are appealing your withdrawal from the class. You then have two days, not counting weekends and holidays, to provide written documentation to the Associate Dean.

· If your appeal to the Associate Dean is approved, you will continue attending class; if your appeal is denied, you will be withdrawn from class.

· If the administrative withdrawal is not appealed or if the appeal is denied, the registrar’s office will be notified and you will no longer be permitted to attend the class. If you are due a refund, it will be calculated using the date that the withdrawal process was initiated. If you are withdrawn prior to the date designated as the “Last Day to Withdraw Without Evaluation” by the Office of the Registrar, your grade will be a W; if you are administratively withdrawn after this date, your grade will be a W only if you are passing the class; otherwise you will receive a failing grade.

* This time frame will be honored unless it is the last week of class. If the appeal process falls at the end of the semester, then all paperwork must be submitted no later than 4:30 p.m. on Thursday prior to the week of final exams.

Additional absences after a successful appeal

· Excused absences remain part of your attendance record and are included in the total; a successful appeal does not eliminate accrued absences even if they are excused.

· If you miss a Focus Group after a successful appeal, you must go through the appeal process again and provide documentation for each subsequent absence.

You may contact your instructor or the Department of Mathematics at any time during the semester if you have questions or concerns.

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