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About the Office of Special Events

Special Events plans and implements major events on campus fundamental to the image of the University. These events emphasize University growth, recognition and appreciation for the accomplishments of students, prospective students, faculty, employees, and alumni. Special Events creates recognition for special friends and donors of the University, student academic honors convocations, legislative support, USI Foundation meetings, Board of Trustees meetings, and commencement exercises. This office promotes USI as a summer conference site to student and professional groups seeking meeting, recreational, sleeping, and dining facilities for multi-day conferences.

The office of Special Events includes the offices of Scheduling Services, Conference and Meeting Planning, and facility management for the University Center.

The office of Scheduling Services interfaces with student, faculty, administrative staff, and off-campus groups’ meeting/event sponsors to reserve space on campus for their events. This office reserves the most appropriate space for each event based on location, anticipated attendance, and time of year and day. This office establishes reservations for and maintains the University’s Master Calendar events to ensure continuity of traditional annual events on campus. This office maintains a record of all scheduled University-related events help on campus.

The office of Conference and Meeting Planning plans and serves hundreds of programs in the University Center and on campus that emphasize student development, education, social and economic growth, and civil and cultural awareness for traditional college-age students, summer conference programs, and off-campus events sponsored by community groups. Additionally, Conference and Meeting Planning supports outreach programs of short duration presented by the University for non-credit college students in Southwestern Indiana. The objective of this office is to provide quality planning assistance plus room set-up accommodations, audio-visual equipment, and a high level of on-site support to these events.

The majority of events are held in the University Center located in the heart of the USI campus. The University Center plays a vital role in serving the activity, meeting, and dining needs of students, faculty, staff, alumni, and community. In the management capacity of the University Center, the department’s goal is to consistently maintain the integrity and quality of the facility and furnishings to provide a convenient and pleasant environment for all activities.

The office of Special Events maintains a calendar of major events scheduled in the Evansville community. When contemplating an event, sponsors may call this office to avoid scheduling conflicts with these community events.

For additional information, call the office of Special Events at 812-464-1930.



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