University of Southern Indiana
About the Conference and Meeting Planning

A meeting planner from the Office of Conference and Meeting Planning will contact you after your event has been scheduled. From this point forward, the meeting planner will be your primary contact listening to your meeting or conference objectives and ideas and provide assistance throughout the formation of plans for your event. She/he will share a mutual goal with you to make your event, conference or camp the best experience it can be for your guests with an attentive eye while working within your budget.

You can count on your meeting planner to implement the details of your event plans. A few of the services your planner will provide are:

  • Inform you of the equipment and services offered
  • Generate a room set-up diagram(s) to detail the exact way you specify the room(s) set for your event; this diagram serves as the communication device confirming to you that he/she understands your plan and instructs the set-up personnel of the specific “floor plan(s)” and AV requirements
  • Audio visual, computer center or telephone services requests will be communicated to relevant personnel
  • Changes in dates or times for the event will be handled
  • Work orders will be submitted if Physical Plant labor is required
  • Contact will be made with outside vendors if services or supplies are required
  • Security will be notified if the nature of your event requires additional security personnel
  • Outdoor directional signs will be installed on the boulevard, if requested
  • Communication with other building managers on campus if your event or portions of your event will be held in their facilities
  • Work in concert with Food Services for meal/refreshment arrangements

Our event services staff focuses on customer service to assist you once you arrive at your meeting location. We will ensure that you are satisfied with all of the arrangements and are confident that the audio visual and sound equipment is running perfectly before leaving the room. And someone from our staff will check in periodically just to be sure it stays that way.

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