The easiest way to plan your meeting or event is to go to the Student Scheduler in UC 017 and pick up an Event Reservation Form. This form lists appropriate questions for planning your meeting or event.
When you visit the office please have the following:
If you can’t visit the office, you can access an electronic Event Reservation Form online at: www.usi.edu/forms/event-request
After you have scheduled your space and you receive your confirmation, verify that everything on it is correct.
If you have any food needs, contact the catering office in UC 213 or by phone at 812-464-5267 or 812-465-1652.
Once your event has taken place, Scheduling Services and USI Dining ask that you evaluate the process and service delivery that you experienced in planning and holding your event – telling us what we did right, as well as where we may improve. We are anxious to have your evaluation, suggestions, and recommendations. The Student Scheduler will be reviewing the surveys as well as the results complied from the responses we receive.
If the registered student organization does not have an on campus agency account they must pay a minimum deposit of $200 and groups with a campus agency account must have a minimum balance of $200 three days prior to the event; the amount may be set higher depending on event (determined by Student Development).
Arrangements for set-ups (including but not limited to staging, electrical needs, tables, chairs, portable restrooms), teardowns, cleaning, and damage repairs are at the expense of the sponsoring organization. Physical Plant in conjunction with Office of Student Development Programs and Scheduling may estimate the associated costs.
If you are planning an outdoor event, review the outdoor event policy found in Appendix C, Section 4 of the “Students Rights and Responsibilities: A Code of Student Behavior.” If this applies to your event, fill out the Outdoor Event Proposal and schedule a meeting with a Program Advisor in Student Development Programs.
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