Vice President for Student Affairs Programming Grant

The Vice President for Student Affairs has available funds which can be applied for by registered student organizations, students making academic presentations, and departments within Student Affairs. These programming grants are not to be considered permanent organizational funding. The purpose of the grant program is to provide the opportunity for registered student organizations and departments to present quality programming for the USI community, as well as assist students with their academic endeavors. These funds are intended to be one-time only program grants. The Vice President for Student Affairs will make final allocation decisions.

NOTE: If the program is relying on the programming grant for the majority of the funding, DO NOT enter into any agreements or sign any contracts until an official decision has been made regarding the application.

Student Presentation Grant Funds
Grant money is available to students who make academic presentations at conferences. Available funds include up to $200 per student presenting at an out-of-state conference and up to $100 per student presenting at an in-state conference. In order to be considered for funds, a Student Presentation Travel Application must be completed. A copy of the abstract of the student's paper along with general information about the conference should be submitted along with the application.

Guidelines for the Programming Grant

Who is eligible for funds?

All registered student organizations which are in good standing with the Office of Student Development, as well as departments within Student Affairs.

Criteria for the funds

1. Programs/events must be open to the entire USI community.
2. Programs will be evaluated based on relevance to the goals of USI and Student Affairs.

Policies

1. Programming grants shall primarily be used to assist registered organizations in presenting programs which they otherwise would be unable to present.
2. Student organizations receiving a programming grant MUST have a USI agency account. To open an account, the organization will need to have a USI faculty/staff advisor. The advisor should call Accounts Payable to set up an account.
3. An Event Budget form must be completed along with the Grant Application form.
4. Funding for events and programs will depend upon the merit of the program and availability of funds. USI accounting procedures must be followed.
5. As a general rule, funds will be allocated for programs held on University premises only.
6. If an admission fee is to be charged to cover a portion of the cost incurred by the program, the income generated above the costs, up to the full amount of the grant, must be refunded.
7. Registered student organizations that have non-USI members, must insure that handling of all funds is by a USI student or USI faculty/staff advisor.
8. Programs not eligible for funding include those activities which are geared for a limited audience, such as recognition awards and banquets, denominational religious activities, or partisan political activities.
9. Grant funds cannot be used for capital improvements, one time purchases of equipment or durable goods.
10. No grant funds shall be used to fund scholarships, student or USI employee salaries or travel.
11. Grant funds must be used in compliance with state and University regulations.
12. Registered organizations may not discriminate by race, ethnic origin, nationality, religious preference, age, disability, or sexual preference, in their actions, membership, or constitution/bylaws.
13. Violations of University policies during a grant-funded program may result in a loss of grant application privileges.

Programming Grant Forms
Grant Guidelines
Programming Grant Application
Event Budget Form
Student Presentation Travel Application

These forms are also available in the Office of Student Affairs (Wright Administration Building, Room 103).

Questions
If you have questions about the program, please call 812/464-1757 or email mburch@usi.edu.

Academics | Calendar | Athletics | Visitors | Events and News | Administration

8600 University Boulevard - Evansville, IN 47712-3596 - 812/464-8600

Copyright © 2008 University of Southern Indiana. All rights reserved.