University of Southern Indiana

On the Road Again...
Most of USI's student organizations plan trips throughout the year for a variety of different reasons. Retreats, conferences, hayrides, sports tournaments, and visits to local museums and other sites are just a few of the many trips that our groups take. However, the University has specific guidelines for organization travel, so below are the important points your group needs to remember when planning a trip.

Travel Authorizations
When a group is traveling or a member of the group is traveling on the group's behalf, the organization should complete a travel authorization form. This form basically lets the University know when and where your group is going in case of an emergency. This form is also needed if your group approves for you to be reimbursed for some expenses like food and gas.

Renting University Vehicles
Don't run up the miles on your car if your group is planning a long trip. Rent a car or van from USI instead. Simply complete the Vehicle Request Form. You'll need an agency account and your fiscal agent's e-mail address (this is usually your campus advisor). If you don't have an agency account, go to the section of this site on Financial Management.

Need Money for Travel?
Many groups take advantage of the SGA Travel Grant to get extra funding for their trips. SGA may not be able to fund the whole trip, though, so look into some fundraising ideas as well.

Questions about Travel
If you have any questions about travel for your organization, ask the Office of Student Development Programs or view the travel information on the Student Organization Policies site.

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