Employees

The health and safety of the University of Southern Indiana campus community continues to be our top priority.

During this time, I want to remind all of you that, first and foremost, we need to be thinking about the safety, health and well-being of ourselves and our families. Beyond the challenges of adjusting to a remote work environment, many of you are faced with additional challenges like assisting with the education of your children and caring for extended family members. Regardless of your situation, this is a stressful time for all of us. I want you to know that we appreciate you. We understand what you are going through. We want you to be safe and well.

Know this, the work you have done and the sacrifices you have made during this transition have not gone unnoticed. I know there will be more challenges as we move forward. But I also know this University community has the grit and perseverance to overcome those challenges. We will get through this–together.

Ronald S. Rochon PhD
President


REMOTE WORK

Remote work for USI employees has been extended through Friday, July 3, with return to campus planned, at this point, for Monday, July 6. Limited authorized personnel only will remain on campus during this time. This decision is subject to change and will be informed by the recommendations of the Presidential Task Force.

Employees not authorized to work on campus are required to work remotely. Supervisors will provide assignments as needed and determine authorized personnel. Supervisors should be as flexible as possible, considering the nature of the work and whether the necessary tools and technology are available to allow employees to fully perform their job duties away from campus. In cases where necessary tools and technology are not available to fully perform job duties, alternative assignments will be provided to allow for remote work. Paid time off (i.e. vacation) will still be allowed with supervisor approval.

Employees should also be flexible regarding performing both the duties of their position and potential other assignments as needed and directed by their supervisor.

SUMMER COURSES MOVED ONLINE; ON-CAMPUS SUMMER CAMPS AND MEETINGS CANCELED

All academic classes for Summer Sessions I, II and III are being moved online. All on-campus summer camps and meetings are canceled until August 14, 2020, coinciding with the end of the summer academic calendar. Check the USI Calendar for virtual events. 

HR BENEFIT UPDATES

Dependent Care FSA Changes Due to COVID-19
Did you know that you can make changes to your 2020 Flexible Spending Account election if there is a change in your dependent care costs? The cost of coverage rules permit you to make changes to the Dependent Care FSA if there is change in cost associated with a change in provider, rates by a provider or change in work schedule impacting the need for care. If your dependent’s daycare or school has closed to prevent the spread of COVID-19, this would be considered a qualifying life event for those enrolled in a Dependent Care Flexible Spending Account.

How to Take Action
You must notify Human Resources within 31 days of the change in your dependent care. If you’ve notified your HR representative within this time period, you will be given the opportunity to adjust your election for the year.

Qualifying event change form

CARES Act New Allowances

Making a retirement plan/account distribution/withdrawal: Participants are able to take a retirement plan/account withdrawal through December 31, 2020 without the 20% mandatory federal tax withholding or 10% early withdrawal penalty.

Taking a retirement plan loan: Through September 23, 2020, eligible loan amounts are revised from 50% to 100% of vested balance, up to $100,000 (still requires collateral for collateralized loans). Through December 31, 2020, participants can request a suspension of loan repayments up to one year.

Required Minimum Distributions (RMDs) for 2020: RMDs may be suspended for 2020, allowing opportunity to recoup any market loss and savings to build back up.

IRA Contributions Deadline: For 2019, the tax year IRA contributions deadline has been extended to July 15.

New developments regarding benefits are posted on the HR Benefits website.

STUDENT FINANCIAL SUCCESS CENTER OFFERING SUPPORT FOR STUDENTS AND EMPLOYEES

Did you plan for an emergency lasting three to six months? Wondering how you will be able to stretch your financial resources to get through COVID-19? The Student Financial Success Center (SFSC) is here to walk with you through these troubling times. The SFSC provides virtual peer mentoring and support services to advance financial literacy and wellness among students and to promote their retention and success.

In light of the current situation, the SFSC is also offering its support to the University community by making its services available to employees through virtual meetings at no charge.

You can find more information by visiting the Student Financial Success Center online.

TRAVEL SUSPENDED INDEFINITELY

Per President Ronald Rochon, all University or University-sponsored travel, domestic and international remains suspended until further notice.

QUESTIONS?

If your question is not addressed above, ask us here

RESOURCES

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Health and Wellbeing

CDC Website on Coronavirus

World Health Organization

Indiana Department of Health Information

Be Well Indiana

Wellbeing Resource Library from Intensive Care Society

University Health Center

USI Counseling Center

USI Employee Assistance Program

UNIVERSITY HEALTH CENTER

The University Health Center is open for the USI community via video visits or telephone calls. All USI students, facility or staff can still utilize our services Monday - Friday from 8 a.m. to 4 p.m.

Schedule your appointment online and put in the notes section if you would like a telephone or a video visit; or call at 812-465-1250 to schedule an appointment.

Visits will be billed with your insurance.

If you have any questions, call 812-465-1250 or email studhlth@usi.edu.

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Remote Working & Teaching Tools

Resources for Working Remotely

Faculty Online Teaching Resources

USI Online Learning

USI Zoom Backgrounds

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Other USI Links

USI Human Resources

USI Public Safety

USI Travel Procurement

Rave Alert Sign Up

REQUEST ACCESS TO USI

A new Request Campus Access form has been created to streamline the process for employees to request access to campus. As in the past, these visits should only be critical in nature and must receive VP approval through the submitted form.

To reduce exposure to others, and for record keeping and cleaning, employees will be asked to request a specific visit date, time, campus location and one-hour window. Employees and Public Safety will receive an email notification once the request is approved. Personal Protection Equipment-PPE (Gloves and Mask) is strongly recommended, but not mandatory. Employees must provide their own PPE.

REQUEST ACCESS