It is the goal of the Student Academic Grievance Policy and Procedure to provide a simple and expeditious process, allowing both informal and formal resolution of conflicts. Resolutions may include student reinstatement or other corrective action for the benefit of the student, but may not award monetary compensation or take disciplinary action against any employee of the University. Departmental or school procedures, where they exist, must be followed before the University grievance procedure can be initiated; where such procedures exist, the informal procedures as outlined below may be precluded.
A. General Conditions
B. Informal Resolution
C. Formal Resolution
The hearing panel shall deliberate privately at the close of the fact-finding meeting. If a majority of the panel finds the allegations are supported by “a preponderance of the evidence,” the panel shall take any action which it feels would bring about substantial justice. The committee is not authorized to award a letter grade or to reprimand or otherwise take disciplinary action against any faculty member. The provost and vice president for Academic Affairs shall be responsible for implementing the final decision.
All complaints must be filed within 45 class days after the incident being grieved occurred. “Class days” are defined as days when the University is open for classes or examinations. A response to the complaint must be filed within fifteen class days thereafter. These timelines may be adjusted if there are compelling reasons for delay offered by any of the parties. However, the grievance must still be initiated within the stated time frame of 45 class days after the alleged incident in order for the grievance to warrant review.
F. Complaints Filed with ICHE
The Indiana Commission for Higher Education, as the federally-designated agency under the State Postsecondary Review Program, records formed complaints registered against institutions. The Commission, for the purposes of this program, only records such complaints when they have been reviewed fully under existing institutional complaint procedures without a satisfactory conclusion. The student should contact: Indiana Commission for Higher Education 101 West Ohio Street Suite 550 Indianapolis, Indiana 46204 Tel: (317) 464-4400 FAX: (317) 464-4410 (Excerpted from the University Handbook, Section III, Faculty and Academic Policies, 7/2/06)
The purpose of the Administrative Appeals Committee is to determine if there is fault on the part of the University in regards to administrative issues. Administrative issues include, but are not limited to, fee refunds or assessments, calendar deadlines, and other relevant student-administrative issues. Appeals must be submitted within one year from the end of the term that is in question. (For example, if a student wishes to appeal an issue from spring 2015, the student has until the end of spring 2016 to submit an appeal for review).
If a student is asking for an exception to a policy, the student must write a detailed narrative describing why they feel an exception to a University policy should be made. Explain specifically what they are asking for and why they believe their situation should be considered by the committee. To file an appeal, a student must fill out the Administrative Appeal Request form; the form should be typed to ensure legibility. All appeals must be signed by the student. Appeals written by anyone other than the student will NOT be accepted.
If a student chooses to appeal an Administrative Appeal denial, a second appeal must be submitted within 90 days from the date of the denial letter.
The committee is comprised of University representatives who sincerely want to consider a properly filed appeal. Appeals should be regarded as a professional communication between the student and the committee.
Instructions: Use the Administrative Appeal Request Form (PDF) to prepare your appeal. Open the appeal form or save it to your computer. Type directly onto the form, being sure to fill in all required information. Refer to the Administrative Appeal Request Example (PDF) for an illustration of a properly completed form. Print the completed form, then sign and date it and attach any supporting documentation. Mail, fax (812-464-1797), scan and email, or hand carry the appeal request to the office of the Vice President for Enrollment Management (Orr Center, room 1038).
Please send any questions regarding the Administrative Appeals process to the Appeal Committee.
The committee meets once a month to review and act upon submitted appeals. Upcoming meetings, and the corresponding deadline for submitting appeal documentation, are scheduled as follows (all dates are subject to change):
Appeals Received By:
Will be considered on the following meeting date:
March 23, 2018
April 11, 2018
April 20, 2018
May 9, 2018
May 25, 2018
June 13, 2018
June 22, 2018
July 11, 2018
July 27, 2018
August 8, 2018
August 24, 2018
September 12, 2018
September 21, 2018
October 10, 2018
Animals, defined as domesticated pets, may be brought on campus under the following conditions:
Student’s residing in University residence halls or apartments may keep animals in their residences only under the following conditions:
If you have concerns about any disability-related action taken or decision made by a department or faculty member or staff member, you are strongly encouraged to first take your concerns to the faculty or staff member responsible for the decision or action, followed by contact with that individual’s supervisors if needed. In most cases, this process will provide the quickest, acceptable resolution to your concerns.
If this informal process is unsuccessful or if you are uncomfortable approaching the faculty or staff person, you may contact the Disability Resources Coordinator at 812-464-1961.
If the problem is still not resolved or if your problem is with Disability Resources, you should contact the USI ADA Coordinator, Doug Goeppner at 812-465-7101 as soon as possible or you may visit that office in person in room FA183.
The Dean of Students Office houses official disciplinary records for University of Southern Indiana (USI) students, including Academic Integrity related information. As the Dean of Students is the University administrator charged with disclosing such information, within established student privacy law, all requests for disciplinary background verification should be submitted to the Dean of Students Office. Such requests require a signed release of information consent form from the current/former student. Please note that the Dean of Students Office does not verify academic information and its response will be limited to disciplinary background verification.
There are several methods by which Educational Disciplinary Background Verification requests may be submitted to the Dean of Students Office. Requests can be submitted in person, by mail, fax, or email and must include a signed release of information consent form and current contact information for the current/former student. The Dean of Students Office may contact the current/former student if additional information is needed or to inform them of the information that was disclosed in response to a request.
The Dean of Students is responsible for record keeping related to disciplinary records. Conduct Hearing Officer(s) will ensure that all sanctions are reported by the date required and will submit aggregate data regarding infractions and sanctions to the Dean of Students for compilation in an annual report. A record of disciplinary procedures and findings will be maintained in the student’s disciplinary file in the Dean of Students Office. Conduct files do not become part of the students’ transcript but are considered part of the University’s educational record for the student.
In cases in which students are found responsible for a policy violation of University policy and receive a sanction of less than suspension or expulsion, records related to the disciplinary hearing will be retained for a minimum period of seven (7) years from the date of the incident complained of. Student disciplinary files may be retained indefinitely at the discretion of the Dean of Students or the Dean's designee. A release of information may be restricted by the Dean of Students for good cause, upon written petition. Factors considered in a review of such petition shall include:
In cases where students are found responsible for a policy violation and receive a sanction of suspension or expulsion, students’ disciplinary files will be considered permanent records. A permanent record indicates that student disciplinary files may be retained and disclosed indefinitely at the discretion of the Dean of Students.
Student organizations are considered to have a continuing relationship with the University of Southern Indiana as long as the organization maintains its official recognition status with USI. Records of behavioral conflicts involving student organizations will also be retained for a minimum of seven (7) years following the date of the incident reported.
For more information or to submit a request, please contact:
University of Southern Indiana
Dean of Students Office
8600 University Blvd.
Evansville, IN 47715
Campus location: University Center East, Rom 1229
Disciplinary Background Verification Process
All students entering the University of Southern Indiana for the first time or living in University Housing must meet the immunization requirements of the University and Indiana Code 21-40-5 enacted by the 2007 Indiana General Assembly.
To comply with the requirements, you must provide current documentation of the following immunizations:
Acceptable documentation consists of one or more of the following:
You may be granted an exemption from meeting state immunization requirements under certain conditions, such as a medical condition that contraindicates immunization, pregnancy or suspected pregnancy, religious objection, or participation in a current sequence of immunizations. You must provide the University with a written statement signed by your physician before an exemption for medical reasons will be considered. Further information may be obtained by contacting the University Health Center at 812-465-1250 or in Room 0091 in the Health Professions Center. Follow this link to access the Request to be Exempt from Immunization Requirements Form
Appropriate documentation concerning your request for exemption must be mailed, delivered or faxed to the University Health Center prior to the start of your first semester at USI.
The Indiana Lifeline Law provides immunity for some alcohol-related offenses, subject to certain conditions, to Hoosiers who request medical assistance for someone in need.
How it Works
In order to receive immunity, the person must demonstrate that they are acting in good faith by completing ALL of the following:
Medical Amnesty Policy at USI
Alcohol Emergencies Signs and Symptoms
What to Do
For even more information on the Lifeline Law/Medical Amnesty, alcohol, and drugs, check out all these facts and resources provided by the Recreation, Fitness and Wellness Center.
It is the policy of the University of Southern Indiana to comply with all federal and state equal opportunity laws, orders, and regulations relating to race, sex, religion, disability, age, national origin, sexual orientation, veteran status, disabled veteran status and other protected classification.
If you wish to register a non-academic complaint, you should contact the Dean of Students at 812-464-1862 or visit the office in person in the University Center East, room 1232.
Questions or concerns can also be directed to the Director of Human Resources and Title IX Officer, at 812-465-7115 or you may visit that office in person in room FA166.
All students who use the University of Southern Indiana (“USI” or the “University”) computer network are prohibited from downloading or enabling sharing of music, movies, images and another digital, copyright protected files without proper licensing. Downloading or enabling the sharing of music, movies, and other digital, copyright protected files without proper licensing constitutes the theft of copyright protected material and is subject to both civil and criminal penalties. Companies and agencies that monitor computer networks and Internet Protocol (“IP”) addresses inform USI when someone on USI’s network is downloading or sharing copyright-protected songs, movies and other material. USI is considered an Online Service Provider (“OSP”) for the users of its computer network. A student’s continued use of the University’s OSP computer network implies the student’s acknowledgment and acceptance of this policy.
If it comes to the attention of USI that an individual is using USI’s computer equipment and/or network access to illegally download copyrighted material, the University will take action to stop such activities. If the University detects peer-to-peer file sharing of encrypted content, this will be treated as if it is copyrighted material, and the University will take action to stop this activity as well. The University takes such action in order to comply with provisions within the Digital Millennium Copyright Act (“DMCA”) which limits the liability of the University, as an OSP, for certain copyright infringement liability if the University follows applicable procedures. Additional information on the DMCA can be found at http://www.copyright.gov/legislation/dmca.pdf. This policy outlines the procedures the University will use to respond to incidents of copyright infringement it receives.
USI has instituted a technology-based deterrent which is a software blocking package that attempts to monitor USI’s network activity for copyrighted material. This software is a content management service and filter software that tracks copyrighted content and tracks peer-to-peer usage to verify the content. If the software detects that an IP address is being used for unauthorized downloading or distribution of copyrighted works using a peer-to-peer based file sharing service, the software will terminate the download and disable the user’s internet connection for a specified period of time depending on the number of violations associated with the user’s IP address. The software will also alert the user of a Copyright Violation Notice via a pop-up screen. The Copyright Violation Notice indicates that the activity detected in connection with the user’s IP address is in violation of the University Network Use Policy, USI Code of Student Behavior and this Copyright Infringement Policy. Depending on the number of violations received, the user’s internet connection will be disabled for a set amount of time subject to the discretion of the University and the user will have to agree to cease any such activity by clicking on an “I will comply” button before University network access will be reinstated.
When the University receives a notification of possible unauthorized file sharing the Information Technology (“IT”) department will attempt to identify the user. If the user can be identified and is a student, the following procedure will be followed:
Repeated violations will result in disciplinary action as recommended by the Dean of Students Office consistent with all applicable University policies. Repeated violations may result in the student losing the ability to connect to the University network permanently for the duration of the student’s tenure at the University. A student who is found to be responsible for a violation of this Policy or who accepts responsibility for a violation will be charged an administrative fee of $100.00 for the student’s first violation of the University’s Copyright Infringement Policy, and up to $200.00 for each additional offense if the University is contacted by the owner of the copyrighted material that is the subject of the violation. Additionally, if the student signs the Acknowledgment Form accepting responsibility or is found to be in violation at a formal hearing, the student will be responsible for restitution of any fines or USI legal fees associated with the violation.
Student’s Use of USI’s Network Accounts
If the student permits another individual to use the student’s USI network account, and that individual illegally downloads or distributes copyrighted materials, the student may be held responsible if the student’s computer is identified in the notice that was sent to the University by the holder of the copyright.
For a list of legal alternatives to avoid illegally downloading content, please visit http://www.educause.edu/legalcontent.
University Actions in Response to Subpoenas
If the University receives a valid subpoena regarding an alleged copyright violation, the University is required to provide any electronic information the University has regarding the alleged instance of copyright infringement that was purportedly transferred over its network.
Questions or Concerns
If a student has a question or concern regarding this policy, please contact the Dean of Students Office.
University’s Registered DMCA Agent
The DMCA requires that the University designate a registered agent to receive notifications of alleged copyright infringement. Notifications of claimed copyright infringement should be sent to the University’s registered DMCA Agent, which is on file with the Copyright Office:
University of Southern Indiana
8600 University Boulevard
Evansville, IN 47712
The University may make changes to this policy to comply with necessary legal and regulatory requirements. The University recommends students review this policy occasionally to familiarize themselves with any changes or alterations.
As a member of the USI community, students have access to a wealth of resources to support your success. Here you will have many opportunities to learn, to grow, and to get involved in an endless variety of opportunities, intellectually, personally and professionally. As with any community, there are rules that have been developed to ensure a supportive and appropriate environment for learning. While these rules pertain primarily to students, they are consistent with the expectations for all members of the USI community.
As a member of the USI community...
The University of Southern Indiana is a diverse community devoted to preparing students to become better students. Each member of the community is obligated to a code of civil behavior. If you experience or observe actions on campus that are not in accordance with the USI Creed, please contact the Dean of Students Office at 812/464-1862.
Students at the University of Southern Indiana (USI) are expected to conduct themselves in a respectful and professional manner. Personal conduct and communication, either directly or indirectly (social media, etc.) with other students, as well as faculty and staff, should conform to the University’s community values and standards. As members of the at-large community, students are encouraged to resolve disagreements through informal, frank, and open discussion. Often conflicts can be lessened, if not resolved, by clearing up misperceptions and misunderstandings. Students are strongly encouraged to try to take care of any related concerns in this manner. However, the University also recognizes that occasionally more formal processes are needed. All such activities, whether informal or formal, must be carried out by all participants within a framework of good faith collegiality and general respect for one another. Students are encouraged to contact the Dean of Students Office, Housing and Residence Life or other appropriate department(s), for assistance or guidance in resolving any concerns or conflicts.
Statement on Freedom of Expression
The University of Southern Indiana considers freedom of inquiry and discussion essential to a student's educational development. Through open discussion of ideas and exchange of opinions, one can become informed and can test and give expression to values as they relate to issues concerning oneself and society.
The ideas of different members of the University community will often and quite naturally conflict. But it is not the proper role of the University to attempt to shield individuals from ideas and opinions they find unwelcome, disagreeable, or even deeply offensive. Although the University greatly values civility, and although all members of the University community share in the responsibility for maintaining a climate of mutual respect, concerns about civility and mutual respect can never be used as a justification for closing off discussion of ideas, however offensive or disagreeable those ideas may be to some members of our community.
The freedom to debate and discuss the merits of competing ideas does not, of course, mean that individuals may say whatever they wish, wherever they wish. The University may restrict expression that violates the law, constitutes a false and defamatory communication against a specific individual, constitutes a genuine threat of unlawful harassment, unjustifiably invades substantial privacy or confidentiality interests or that is otherwise directly incompatible with the functioning of the University. In addition, the University may reasonably regulate the time, place, and manner of expression to ensure that it does not disrupt the ordinary activities of the University. But these are narrow exceptions to the general principle of freedom of expression, and it is vitally important that these exceptions never be used in a manner that is inconsistent with the University’s commitment to a completely free and open discussion of ideas.
In a word, the University’s fundamental commitment is to the principle that debate and deliberation may not be suppressed because the ideas put forth are thought by some or even by most members of the University community to be offensive, unwise, immoral or wrong-headed. It is for the individual members of the University community, not for the University as an institution, to make those judgments for themselves, and to act on those judgments not by seeking to suppress speech, but by openly and vigorously contesting the ideas that they oppose. Indeed, fostering the ability of members of the University community to engage in such debate and deliberation in an effective and responsible manner is an essential part of the University’s educational mission.
As a corollary to the University’s commitment to protect and promote free expression, members of the University community must also act in conformity with the principle of free expression. Although members of the University community are free to criticize and contest the views expressed on campus, and to criticize and contest speakers who are invited to express their views on campus, they may not obstruct or otherwise interfere with the freedom of others to express views they reject or even loathe. To this end, the University has a solemn responsibility not only to promote a lively and fearless freedom of debate and deliberation but also to protect that freedom when others attempt to restrict it.
Much of this statement was originally drafted and adopted by the University of Chicago.
Free Speech, Peaceful Dissent, Protests and Demonstrations Rights and Responsibilities
In accordance with the University of Southern Indiana’s obligation to promote the free expression of all views, the campus is open to any speaker who registered student organizations, administrators, staff or faculty members have invited and for whom official arrangements to speak have been made with the University.
The right of free speech at the University also includes the right to acts of peaceful dissent, protests in a peaceable assembly and orderly demonstrations. These are permitted on the USI campus. However, the University may regulate the time, place and manner in order to prevent unreasonable interference or disruption of the University’s educational, research, outreach and business functions, normal or scheduled uses of University property by the campus community, as well as protecting public health, safety and welfare.
All individuals and groups planning to engage in speech and expressive activities of the sort described in the previous paragraph should register in advance with the Dean of Students Office to allow the University the opportunity to provide space that accommodates the reasonable needs of both the University community and those engaged in acts of speech or protest.
The following locations on the USI campus are available for speech and expressive activities by members of the public, members of the USI community and guests:
In addition, the following general conditions of use apply to all areas of the University campus:
Violations of these policies may result in appropriate disciplinary action and/or arrest, in accordance with applicable law and University policies and procedures.
The University of Southern Indiana, as a public institution, does not endorse or take any position on or action against a speaker or group of speakers based on the content of the message.