In summer, the University generally provides a special program to allow eligible staff to work a flexible schedule with a four-day work week or other flexible schedule options. Deans, directors and vice presidents will determine whether participation is appropriate for each department and position, and individual employees will decide if they wish to participate. For those staff members and departments who can take advantage of the program, the Summer Flex Program is intended to promote employee work-life balance and reward staff for continued contributions to the success of the University.
- Full-time twelve-month benefits-eligible support staff and administrators are eligible to participate in the four-day work week; other flexible schedule options may be available to support staff because of their hourly pay basis.
- Individual employee participation is voluntary. An employee will be allowed to maintain his or her regular schedule if he or she prefers.
- Employee participation is not an entitlement; rather, each director or dean, with approval from the appropriate vice president if applicable, will need to determine whether a specific position, function or department can achieve its goals and maintain services and the department’s normal business hours while allowing flexible schedules.
This special program will apply to several weeks during the summer terms, with holiday weeks or weeks that are already only four days in length excluded.
Flexible schedules work best when they meet both department/University operational needs in providing effective services and the needs of employees in balancing work and personal life. Some advantages of a flexible schedule may include:
- Enhanced recruitment and retention
- Reduced absences and tardiness
- Improved morale and productivity
- Extended departmental work hours
- Increased cross training for some shared duties and coverage
- Uninterrupted time for creative, repetitive or detail work
Deans and directors will assess whether a particular function and a department or college can achieve its goals and maintain its business hours while allowing requested flexible schedules. In the Summer Flex Schedule Program Guidelines, managers will find (and employees can review) a checklist of questions and points to consider in assessing flexible schedule requests.
Your manager, dean or director will let you know of any special requirements or due dates within your department or college. In the meantime, you can review the Program Guidelines and additional information.