University of Southern Indiana

General Controls

  • Segregation of duties.
  • Supervisory review and approval.
  • Management oversight/supervision.
  • Safeguard assets.
  • Perform periodic audits.
  • Documented policies and procedures that are relevant, adequate, effective, and updated.
  • Orientation, training, and awareness programs – informative and ongoing.
  • Attend trade shows, conferences, and seminars for continuing professional development.
  • Timely reconciliations performed on a regular basis and reviewed and approved by supervisor.
  • Perform analyses and reviews to determine trends, transactions, budget vs. actual.
  • Perform cost/benefit analyses.
  • Embrace budget planning process.
  • Review financial transactions regularly.
  • Hire competent personnel.
  • Perform background checks – credentials, references, criminal record.
  • Establish measurable goals and performance objectives.
  • Communicate expectations to staff.
  • Conduct performance assessments/evaluations.
  • Establish consequences for noncompliance.
  • Build collaborative partnerships.
  • Create independent/objective oversight committee.
  • Conduct regular inspections of facilities, equipment, inventory, etc.
  • Monitor work hours, vacations, sick leave, overtime, and comp time reported.
  • Access – secured, limited, controlled, monitored.
  • Back up data regularly.
  • Develop and test a disaster recovery plan.
  • Develop and test an emergency preparedness plan.
  • Establish backup or contingency plan.
  • Assign responsibility.
  • Document conflict of interest disclosures.
  • Develop and update strategic plans.
  • Benchmark with other universities, university departments with similar functions, etc.
  • Use surveys or solicit feedback.
  • Perform safety inspections.
  • Conduct physical security assessment.
  • Promote and uphold ethical 'tone at the top'.

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