Invoices should be issued AFTER the Purchase Order has been placed.
Departments should not ask for an invoice in advance of receiving goods or services.
(if vendor does not accept PO’s, contact Procurement)
If unable to locate in Campus Store, contact Procurement
Invoices Received without Procurement Purchase Order (USI approved vendors):
Invoices received without a valid Procurement Purchase order in BuyUSI and referenced on the Invoice (USI Procurement approved vendors) will be handled as follows:
Procurement will monitor vendor compliance and disseminate notices to said offenders and notify Accounts Payable.
Vendor will be called and informed that the invoice will not be processed until a Purchase Order is issued. The PO number should be listed on the invoice. The offending department is also contacted and notified that policy has been violated.
Invoices Received without Procurement Purchase Order (NON-USI approved vendors):
Any questions concerning this process should be addressed to Dan Martens, Director of Procurement Services, firstname.lastname@example.org or extension 1799