When to use the Sole Source/Single Source Form:
Per University policy, any requisition totaling $25,000 or more that has not been competitively bid must be accompanied by a sole source/single source justification form. All sole source/single source transactions are subject to review and audit by internal audit, state examiners, and other governing agencies.
A sole source/single source justification cannot be based on price. A sole source/single source purchase must be based on the requestor’s investigation and evaluation of the requested product and its availability (or lack of availability) from multiple sources. The sole source/single source justification form must be completed and signed by the requestor and the appropriate financial manager. Signatures initialed by designees will not be accepted.
Sole Source/Single Source Rationale:
It has been determined through market research and/or discussions with other individuals using this product that the requested product is the only one of its type and functionality and is only available from the vendor (or manufacturer)
The product requested has unique functionality or features that are required for the type of research for which it will be used
The vendor or manufacturer is the sole source from which to purchase the product(s)
The requested product is an integral repair part or accessory compatible with existing equipment
The requested product is essential in maintaining experimental continuity
Other investigators have used this product in similar research, and it is required for comparability of results
The use of the requested product/equipment has been standardized and the use of another would jeopardize the validity of the results
The requested product/equipment has unique design/performance specifications which are essential to research protocol or other needs that are not available in comparable products