University of Southern Indiana

Student Organizations

Event resources for student organizations are available on the Student Development Programs website.

How to Plan Student Organization Meetings and Events

There are several ways you can schedule your upcoming meeting/events.

Before requesting the space, please have the following information:

  • University account number
  • Date and time of meeting/event
  • Preferred location
  • Number attending the event
  • Any special needs (food or audiovisual)
  • Detailed description of activities

After you have scheduled your space, please review the confirmation report to verify reservation details.

If you have any food or grill needs, contact USI Dining by phone at 812-461-5267 or 812-465-1652.

Outdoor Events
Events involving the use of amplification must add a standard clause on all contracts, which will give the sponsoring organization the right to request the artist/provider to reduce the volume output. All contracts must be approved by Student Development Programs. All technical riders must be approved by Special Events and Scheduling Services. The student organization scheduling the program is accountable for the performance and volume output of the participating artists and/or individuals. If requested by an appropriate University official, the responsible student organization designee will be expected to reduce the volume output. Failure to do so may result in immediate termination of the scheduled event and subsequent use of USI grounds by the sponsoring organization and artists involved.

If the registered student organization does not have a campus agency account, it must pay a minimum deposit of $200, and groups with a campus agency account must have a minimum balance of $200 three days prior to the event; the amount may be set higher depending on event (determined by Student Development).

Arrangements for set-ups (including but not limited to staging, electrical needs, tables, chairs, portable restrooms), teardowns, cleaning and damage repairs are at the expense of the sponsoring organization.

If you are planning an outdoor event, review the outdoor event policy found in Appendix C, Section 4 of the Students Rights and Responsibilities: A Code of Student Behavior. If this applies to your event, fill out the Outdoor Event Proposal and schedule a meeting with a Program Advisor in Student Development Programs.

Contact USI Special Events


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