To provide information about the purchase and payment methods available for business services, products, and travel.
To provide links to software and forms necessary to facilitate the processes.
To identify the responsible departments for assistance.
If you are having difficulty viewing the grid on your device, then use the Purchasing and Payment Directory PDF.
ACTIVITIES/PRODUCTS |
PROCESS USED |
RESPONSIBLE DEPARTMENT |
HELP/INFORMATION |
| Chartered Bus | BuyUSI | Procurement | Email Procurement |
| Check Needed for a | |||
| Procurement Vendor | BuyUSI | Procurement | Email Procurement |
| Travel Vendor | Chrome River | Accounts Payable | Email Accounts Payable |
| Contracts/Agreements | Procurement | Email Procurement -- Director | |
| Food | |||
| Catering: Sodexo | BuyUSI | Procurement | Email Procurement |
| Retail: Sodexo (e.g., Chick-Fil-A, The Loft, etc.) | Purchasing Card | Procurement | Email Procurement -- Director |
| Memberships/Subscriptions | Purchasing Card | Procurement | Email Procurement -- Director |
| Office Supplies | BuyUSI | Procurement | Email Procurement |
| Personal Protective Equipment (PPE) | Procurement | Email Procurement -- Director | |
| Print Paper | |||
| Xerox | Xerox Copier Paper Request Form | Creative and Print Services | Email Creative and Print Service |
| Non-Xerox/Other | BuyUSI | Procurement | Email Procurement |
| Purchasing Card (PCard) | |||
| Cardholder Agreement | Form | Procurement | Email Procurement |
| Policy | Document | Procurement | Email Procurement |
| Request a Purchasing Card | Form | Procurement | Email Procurement |
| Reconciliation | ActivePay (PNC Bank) | Accounts Payable | Email Accounts Payable |
| Travel Card (TCard) | |||
| Cardholder Agreement | Form | Travel Procurement | Email Travel Procurement |
| Policy | Document | Travel Procurement | Email Travel Procurement |
| Request a Travel Card | Form | Travel Procurement | Email Travel Procurement |
| Reconciliation (Expense Report) | Chrome River | Accounts Payable | View Chrome River Guides |
| Travel | |||
| Airfare | Egencia | Travel Procurement | Email Travel Procurement |
| Business Trip | Chrome River | Travel Procurement | Email Travel Procurement |
| Request an Egencia Account | Form | Travel Procurement | Email Travel Procurement |
| Student Travel Awards | Direct Pay Form | Accounts Payable | Email Accounts Payable |
| Pre-Approval | Chrome River | Travel Procurement | Email USI Chrome River Helpdesk |
| Expense Report (Reimbursement) | Chrome River | Accounts Payable | Email USI Chrome River Helpdesk |
| Vendor Creation | |||
| Procurement Vendor | Form | Procurement | Email Procurement |
| Travel Vendor | Accounts Payable | Email Accounts Payable | |
| Virtual Conferences/Training | Purchasing Card | Procurement | Email Procurement -- Director |