Faculty Resources - University of Southern Indiana

Online Learning Faculty Resources

The following contains helpful information to gain the knowledge and skills to be successful in an online environment. Expand each list item below to access more information.

Resources for Teaching Online

Proctorio is an online proctoring solution that helps you administer Blackboard based quizzes and exams.

Proctorio is available to all course modalities.

Proctorio offers a number of features designed to enhance academic integrity, including student identity verification and test monitoring. To learn more, play the video below.

Cremeens, L (2022). Proctorio Overview. [Video]. VoiceThread file. https://usi.voicethread.com/share/20551105/

Information from Proctorio

Is online exam proctoring required?

No. The use of Proctorio is optional for faculty and not required.

What are the instructor requirements?

If online proctoring is something you'd like to incorporate within your course, please copy and paste the following syllabus statement.

Syllabus Statement:

Online exams and quizzes within this course require online proctoring. Therefore, you will be required to have a webcam (USB or internal) with a microphone when taking an exam or quiz. You will have to use Google Chrome web browser or Microsoft Edge web browser and download Proctorio Extension. Please have your Student ID or Government Issued Photo ID ready to show at the start of the exam.

Students are strictly responsible for ensuring that they take all exams using a reliable computer and high-speed internet connection.

Find a private, quiet, and comfortable location to take your exam. Depending on the settings of your exam, you may be asked to do a room scan; turning your web camera to look at the room. Please note, recordings from any private residence must be done with the permission of all persons residing in the residence. You must ensure that any recordings do not invade any third-party privacy rights and accept all responsibility and liability for violations of any third-party privacy concerns.

If you need more privacy or a stable internet connection, the library offers space with a computer for taking your proctored tests. There are rooms available during the library’s open hours on a first-come, first-served basis. You can reserve a room online up to 30 days in advance with the booking calendar, which is recommended given the limited availability. For more information about the Rice Library’s Proctorio/Zoom Rooms, please email libcirc@usi.edu.

Setup information will be provided prior to taking the proctored exam. You do not need to schedule exams ahead of time, simply go into Blackboard and take the exam. For additional information about online proctoring, you can visit the Online Proctoring Student FAQ webpage.

For remote proctoring, you must have:

- Webcam w/ Microphone
- Google Chrome OR Microsoft Edge & Download Proctorio Extension
- Student or Government Photo ID
- Reliable Internet Connection
- Quiet, private location
- Be prepared to scan room w/ camera

Proctorio offers 24/7 support

- Email: support@proctorio.com
- Chat through ProctorioExtension

How do I get started?

You should see the Proctorio/Secure Exam Proctor link under the "Proctorio Setup & Info” within your Blackboard Navigation. To use Proctorio you must do the following:

1. Use Google Chrome or Microsoft Edge
2. Install the Proctorio Extension
  - Google Chrome: https://getproctorio.com
  - Microsoft: https://getproctorio.com/edge
3. Click on the “Secure Exam Proctor” link within your course.
4. Add the Proctorio Statement to your syllabus (see statement above)
5. Review best practices with your students (Proctorio FAQ)

For questions and assistance contact Online Learning.

What about Student Privacy?

Privacy provisions have been established to ensure student privacy and FERPA compliance. For more, visit the Proctorio Privacy Policy.

For Faculty:

Common Troubleshooting Tips for Proctorio

For Faculty: Overview of Proctorio Best Practices

For Faculty: Overview of Proctorio Settings

For Faculty: Overview of Proctorio Gradebook

Download 'History of USI' Practice Exam

Click here for Download

For more information on importing this test into Blackboard, please watch the following Tech Takeaway Video:

How To Import/Export Tests and Rubrics

Best Practices for the Ethical Use of Proctorio

Video Conferencing with Zoom

Zoom is a desktop video conferencing solution perfect for meeting with individuals or groups.

Types of Zoom Accounts:

Basic: A basic user is a free account user who can host up to 40 minutes meetings when there are more than 2 people in the meeting. This can be used for lecture recording and for office hours.
Pro: A pro user is a paid account user who can host unlimited meetings on the public cloud. Can be used for class sessions and meetings.

Getting the Appropriate Account Type:

Free Zoom Basic Account

Zoom Pro Account Request Form

Downloading the Zoom Client:

Visit USI's Zoom website to download the Zoom Client on your computer or mobile device.

For a desktop computer, please follow these instructions:

1. Click the Download button under Zoom Client for Meetings.
2. The Zoom file will be downloaded automatically. Run the downloaded file to install the app.
  1. Note: if you have trouble finding the downloaded file, please go to the "downloads" folder on your computer, look for the zoominstaller or zoomlauncher file, and run it by double-clicking it.
3. For mobile devices the process is similar to downloading other apps.
Open the Zoom application and click Sign In
Sign in with SSO
Type USI as the company domain
Log in using your myUSI username and password

Logging in to Zoom:

Log in to myUSI
Click on the Zoom app icon under Eagles Apps

Joining a Zoom Meeting:

To join a scheduled meeting, you can do ONE of the following options:

1. If the host of the meeting has sent an invitation, then click on the link following the text “Join form PC, Mac, Linux, iOS or Android:” provided in the email or calendar invitation.
  
  OR
2. If the host shared the Meeting ID by another method, then you may join the meeting by logging in to Zoom via myUSI, clicking the Join button and then typing in the Meeting ID.

View the brief Join a Meeting video for more information.

Scheduling a Zoom Meeting:

After logging in to Zoom via myUSI with either a Basic or Pro account, you may schedule a Zoom meeting and invite others to the meeting.
Please view this brief video Scheduling a Meeting to learn more.

Starting a Scheduled Zoom Meeting:

Log in to Zoom via myUSI with either a Basic or Pro account
Click on Meetings
Select Upcoming Meetings and click on Start button on right for the scheduled meeting.

Using Additional Zoom Features:

Meeting Controls:

Zoom Advanced Settings:

Sharing your Screen:

Recording a Zoom Meeting:

Using Breakout Rooms During a Meeting:

Polling for Zoom Meetings and Webinars:

How to Use Waiting Rooms to Manage Office Hours & Drop-In Visitor Times:

Enabling Closed Captions:

Tips and Tricks for Teachers Educating on Zoom (PDF)

Best Practices for Using Zoom for Web Conferencing (PDF: faculty - place in BB if appropriate)

Comprehensive Guide to Educating Through Zoom (PDF)

For additional Zoom tutorials, please go to the Zoom Help Center.

Do not share your meeting link on social media or any public forum – posting it to Blackboard or within your group in Teams is fine, that is a protected space, but forward facing media is not private or protected, and anyone can get to that link.
Avoid using your Personal Meeting ID (PMI) in public events. The PMI is basically one continuous meeting and if someone has access to that, they can join any Zoom session you host. So for your courses, I would typically say to use your PMI, but if you are going to post it on a front-facing website, then always choose to “automatically generate” your Meeting ID – this way it is a random number, and not your personal Meeting ID shared publicly.
Allow only signed-in users to join. Please view the Authentication Profiles for Meetings page.
- When you set up your meeting, if you are only inviting USI students in your class, and not any outside guests, you can choose the option to allow only authenticated users to join. They must sign into Zoom (see screenshot of the meeting settings to check) – this means they must have a registered Zoom account and login to it to join. However, this option is not a good one if you have an outside guest or someone assisting students that does not have a USI email account (for example, an interpreter).
You can lock the meeting; however, if a student/participant gets “kicked out” (loses connection) during a meeting, once it is locked, they cannot be readmitted.
You can remove unwanted participants and prevent them from rejoining. You can also use the settings features in the participants list.
Prevent participants from screen sharing – our default setting in our global Zoom account has been set that the host is the only one who can share. This is a precaution taken to ensure that the host controls screen sharing control.
- It is best to limit this to those whom you know need to share their screen. To do this, the best practice is to make these individuals a co-host (you can have unlimited co-hosts). This way each person that needs screen-sharing capabilities has it and you have full awareness of who has this functionality.
There are two ways to manage who may attend your meetings. You can enable the Waiting Room and/or set a passcode. After September 27, 2020, for security purposes, you MUST have either a Waiting Room enabled or a passcode set.
- By enabling the Waiting Room, you must admit each participant. You can also customize the Waiting Room by choosing to admit participants on a case-by-case basis or admit them all at once.
- As an extra layer of protection you can set a passcode; however, keep in mind that you will need to make sure you remind your students/meeting participants of the password if one is set. USI has enabled the feature that embeds the passcode into the web link, so that students can pass right into the class if need be. Anyone with only the meeting ID but no passcode will not be able to join.

Resources for Developing Online Courses

Course Development Opportunities

Online Learning offers the Online Course Development Program (OCDP) three times a year.

Faculty participate in the OCDP as a cohort. Each cohort will work in the semester prior and develop online courses for the following semester. For example, the Summer 2024 OCDP cohort develops Fall 2024 courses; the Fall 2024 OCDP cohort develops Spring 2025 courses, etc.

The OCDP encourages and accelerates the development of quality online programs that align with the university's strategic priorities. These priorities include, but are not limited to, the development of courses for Core 39, online degree programs, and high demand courses.

Program Overview

The estimated time commitment is 60+ hours to complete the program requirements. By submitting a proposal and approval form, the faculty agrees to:

- Attend a full-day workshop on Applying, the Quality Matters Rubric (APPQMR);
- Attend two cohort sessions (each of them 60 to 90 minutes);
- Complete all module activities within the OCDP Blackboard site;
- Attend scheduled meetings with an assigned instructional designer;
- Present his/her work at the faculty showcase event at the end of the program;
- Develop the entire course (including lectures, quizzes, assignments, projects, exams, etc.) prior to the QM Course Review, and
- Participate in the QM Course Review and make the necessary changes (if any) to meet QM standards prior to the start of the semester the course will be taught.

Eligibility for Course Revision

A course that has been previously developed in the OCDP may be eligible for a course revision. A faculty member may propose a course for course revision and participate in the OCDP cohort if at least one of the following criteria is met:

- The online course was developed in the Online Course Development Program at least 3 years ago.
- At least 50% of the course (lectures, quizzes, assignments, projects, exams, etc.) need updating.
- The delivery format of the course is transitioning from a full-term course to an accelerated 7-week format.

Stipend

For faculty, the stipend ($1000/credit hour not to exceed $4000 for a new course development) or ($1000 total for a course revision) paid pursuant to this Program is pay for the performance of duties that are outside the scope of the academic period of their contracted agreement and, for administrative staff, for the performance of duties that are outside the usual position function and schedule.
Participants may receive only one stipend per semester under the program.
The development of the course is considered to be a Work-Made-for-Hire under USI's Intellectual Property Policy.
The stipend will be released only after participants have completed the OCDP Program Requirements.
If selected, stipends paid pursuant to this Program are Academic Supplemental or Supplemental pay under the university's Stipend and Supplemental Pay Policy.

Program Schedule

Summer 2025 Cohort Schedule (January 9 - May 2, 2025)

Submission Process

Complete the Approval Form: Summer 2025 Proposal Form
Form will then be auto-routed to Chair and then your Dean for signature.
After all signatures are obtained, you will receive a copy of the form with all the electronic signatures.